Real Estate Assistant

1 day ago

Midland, Canada For Sale On Georgian Bay Inc. Full time

**Position Overview**

The Real Estate Assistant plays a key role in supporting the daily operations of a high-performing real estate team. This individual will assist with transaction coordination, listing management, client communications, and team support — while also having the potential to step in for licensed responsibilities if already licensed or once licensed. This is a vital role for maintaining consistency, service excellence, and organizational efficiency across the business.

**Key Responsibilities**

**Transaction & Listing Management**
- Prepare and manage all listing documents, contracts, and forms (with licensed support where required)
- Coordinate listing preparation including photography, staging, signage, property write-ups and MLS input
- Manage transaction timelines, track condition dates, and coordinate closing steps
- Communicate with clients, lawyers, agents, and vendors throughout the process
- Ensure all paperwork is completed accurately and filed appropriately

**Client Communication & Support**
- Serve as a consistent, professional point of contact for clients throughout the buying/selling process
- Provide timely updates and proactive communication to keep clients informed and confident
- Assist in client care initiatives such as gift preparation and deliveries, check-ins, event coordination or handwritten notecards

**Administrative & CRM Support**
- Maintain and update client databases and CRM systems
- Input and track leads, assign follow-ups, and ensure no opportunities are missed
- Assist with team scheduling, calendar coordination, and internal communication

**Licensed Backup for Showings & On-Site Appointments**_**(if licensed, or upon obtaining license)**_
- Step in as a licensed backup for showings, buyer tours, and walk-throughs when agents are unavailable
- Attend home inspections and other key appointments as needed
- Represent the team professionally and ensure the client experience remains seamless and consistent
- Be flexible and responsive to occasional last-minute appointment needs

**Team & Systems Support**
- Assist with task management and process improvements to increase operational efficiency
- Collaborate with agents and other admins to streamline handoffs and ensure a high standard of service
- Stay up to date with industry regulations and team procedures
- Strong organizational and communication skills
- Tech-savvy with the ability to learn CRM systems and task management tools
- Confident in both administrative and client-facing settings
- Detail-oriented, proactive, and solution-focused
- Comfortable with a mix of office work and on-the-go responsibilities
- Able to work occasional evenings/weekends as needed

**Job Types**: Full-time, Permanent

Pay: $35,000.00-$50,000.00 per year

Work Location: In person

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