Lands Clerk

**About Us**:
Hiawatha First Nation provides services to the citizens of Hiawatha. These services include health, social, administrative, membership, public works, lands and education. It is essential that these services are provided in a way that supports the Hiawatha’s vision statement and the 7 Grandfather teachings of humility, honesty, bravery, wisdom, truth, respect and love.

**Position Summary**:
Under the direct supervision and training of the Lands Officer, the role of the Lands Clerk is to effectively assist with the daily clerical and administrative work functions of the Hiawatha First Nation Lands Program. The Lands Clerk will assist in maintaining and processing records as required by the Indian Act, working with Indigenous Services Canada. The Lands Clerk also works with such legislation as MRP, FNLM Act and SAR Acts. The incumbent must follow the strategic plans of the organization, adhering to the HFN vision and values.

**Reporting and Relationships**:
This position will report to the Lands Officer. This position will have no direct reports; however, this may change from time to time based on specific projects related to the Lands Department.

This position will have to interact with other internal departments, government agencies, political-territorial organizations and citizens of Hiawatha. This position will have to sit on committees as directed by the Lands Officer, Director of Operations or Council or as required based on the duties of this position.

**Main Responsibilities**

Assist with meeting the objectives of the Hiawatha Lands Program initiatives related to the use, occupancy and possession of Hiawatha First Nation and the division of interests in that land

Assist the Lands Officer with the development and support of a Land Code in accordance with the Framework Agreement and the First Nation Land Management Act (FNLMA)

Provide clerical and administrative support for all aspects of the Lands Program

Attend meetings and training events related to the Lands Program

Assisting the Lands Officer in monitoring land leases, including but not limited to, rent reviews, fees, assignments, working with realtors and lawyer

Establishing and maintaining relationships with all internal and external stakeholders

Create proposed budgets using projections and work within a balanced budget including variance reporting on a regular basis and when requested while adhering to all HFN policies and procedures

Monitoring the budget throughout the year; watching for posting errors and advising the Finance Manager if there are budget adjustments required and providing variance reports on a regular basis and when requested

Preparing reports for the Lands Officer, Director of Operations, Council, funders, committees or other agencies as required

Prepare, verify and process requisitions for expenses in the department (i.e. payments to vendors)

Preparing proposal submissions, budgets for projects, etc.

Adhering to all HFN policies, procedures and values, while working toward overall organizational goals

Working within the Indian Act, Real Matrimonial Property Act, First Nation Land Management Act and other legislation and agreements as required

Maintaining accurate records and up to date files and ensuring security of those files in accordance with appropriate legislation

Working with co-workers in a positive and effective manner on various initiatives as required

Being a part of committees and working groups in areas that are relevant to lands or as requested by supervisor or Council (i.e. Williams Treaty committee, capital planning committee, etc.)

Other duties as assigned

**Requirements**:
Post-Secondary Diploma in Business or Public Administration preferred; or

Degree in Environmental Studies, or another relevant field an asset or

Diploma in relevant field and willingness to obtain PLMCP certification Level 1 & 2 required;
Minimum two years’ relevant experience; or

A combination of education, training or work experience which Hiawatha deems to be equivalent

Geographical Information System training an asset

Experience in a First Nations setting preferred

Willingness to take ongoing training to stay current in the field

Must provide a clear CPIC and VSC (documentation will be required if successful applicant)

Valid Driver’s License and vehicle

**Knowledge, Skills and Abilities**:
Experience with computer programs (i.e. Microsoft Office, ILR, Netlands, GIS, HP Plotter, etc.)

Experience with common office equipment and working in an office environment

Able to read GIS maps, reading surveys, other map types

Knowledge and understanding of Species at Risk Act, Matrimonial Real Property Act, Wills and Estates, First Nation Land Management Act

Working knowledge of Indian Lands Registry System an asset

Ability to deal with clients using utmost tact and diplomacy

Proven problem identifying and problem-solving skills

Knowledge of codes, legislation and programs as they relate to