Financial Assistant

Financial Assistant

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

**A Brief Overview**

**Job Description**:

**What you will do**
- Performs various accounting activities including processing purchase orders, cheque requisitions, expense reimbursements and deposits. Reconciles various accounts including operating accounts, cell phone bills, and procurement cards. Completes various journal entries.
- Reviews transactions to ensure accuracy, completeness, and adherence to policies.
- Collects and analyzes information, and produces reports to assist in budget planning and allocation.
- Performs queries and analyzes, compiles, and reconciles data.
- Generates quarterly financial and other reports.
- Prepares, disseminates, and tracks spreadsheets, budget kits, and reports to assist with budget planning.
- Conveys regulatory information, research funding opportunities, new financial procedures, and important deadlines to all stakeholders within the department and/or unit.
- Assists in the financial administration of special projects, including researching and gathering data, organizing information into various formats to meet project needs, disseminating, and communicating information, and liaising with appropriate individuals or groups.
- Maintains organized electronic and hard copy financial files for the department, and adheres to internal audit policies for records retention.
- Maintains signing authority matrix.
- Assists with basic troubleshooting and/or contacting IT support with the software programs.
- Other duties as required in support of the department and/or unit.

**Required Education**
- Two-Year Community College Diploma.

**Required Experience**
- More than 2 years and up to and including 3 years of experience.
- Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial reporting, etc.).

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirements**
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
- Participate in project team meetings and is involved in developing individual and team project plans.
- Identify new problems and seeks information and input to fully understand the cause.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Break down concrete issues into parts and synthesizes information succinctly.
- Respect diversity and promotes inclusion in the workplace.
- Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement

**Skills**

**Reference**
- 324281