Executive Coordinator, Ft

**Job Details**
- Job Title:

- EXECUTIVE COORDINATOR, FT
- Posted Date:

- 2025-01-16
- Closing Date:

- 2025-01-22
- Functional Discipline:

- CORPORATE

**VACANCY DETAILS**

VACANCY NUMBER: 39343AC

JOB TITLE: Executive Coordinator, FT
STATUS: Full-Time
DEPARTMENT: Corporate
LOCATION: St. Catharines Site
HOURS OF WORK: 75 hours per pay period

POSTING DATE: 16 January 2025
CLOSING DATE: 22 January 2025

UNION: Non-Union
WAGE RANGE: $40.116 TO $45.388 per hour

**Join Our Extraordinary Team at Niagara Health**

Niagara Health is a regional hospital system with multiple sites and a growing network of community-based and virtual services. We believe every person in our region deserves to live every day of their life in the best health possible and are committed to transforming hospital care in Niagara.

We are seeking a dynamic and experienced Executive Coordinator to join our dedicated team. This impactful role reports directly to the President & Chief Executive Officer and provides executive coordination and support, representing the organization professionally to internal and external partners.

**Your Role**:
As an Executive Coordinator, you will:

- Serve as a liaison to the executive leadership team, organizing and coordinating executive outreach and external relations efforts
- Establish and manage internal and external relationships while providing consultative guidance in prioritizing and managing Presidential & CEO accountabilities
- Perform a variety of executive administrative tasks supporting the President & CEO as well as the Executive Leadership to aid in driving strategic priorities
- Manage projects from conception to completion and handle the day-to-day administrative responsibilities of the Office of the President & CEO
- Support and collaborate with the Executive Assistant team
- Serve as a support to the Manager, Corporate Governance for Board and Board Committee meetings when required

**Who You Are**:
We are looking for an exceptional individual who is:

- Passionate about making a difference in health care and committed to providing extraordinary service and caring
- Organized and able to coordinate and track workflow, schedules, projects, and committee decisions
- Communicative with excellent skills in preparing materials, updates, and correspondence
- Detail-Oriented with the ability to manage the Office of the President & CEO confidently, professionally and with discretion
- A problem-solver who demonstrates initiative and judgement in handling matters appropriately

**Qualifications**:

- Bachelor's degree in Business Administration, Health Science, or a related discipline
- Five years of experience providing administrative support to senior leaders or executives
- Experience in supporting internal and external meetings, Board of Directors, and regional tables
- Experience in the healthcare system in Ontario
- Proficiency with MS 365 and virtual meeting platforms
- Advanced skills in project leadership and management, with a keen ability to handle a diversified workload with changing priorities and deadlines
- Professional development in executive coordination, leadership, process improvement, change management, project management, and group facilitation

**Core Competencies for Success**:

- Organizational Skills: Ability to meticulously manage schedules, tasks, and projects, ensuring nothing falls through the cracks. Expertise in prioritizing and managing multiple tasks to meet deadlines efficiently
- Communication Skills: Strong ability to articulate information clearly and effectively in conversations and presentations. Proficient in drafting professional correspondence, reports, and other documents. The ability to communicate in English is mandatory; French proficiency is an asset
- Relationship Building: Capable of establishing and maintaining positive working relationships. Skilled in handling sensitive situations and information with discretion and tact
- Problem-Solving and Decision-Making: Ability to analyze information and situations to develop effective solutions. Demonstrates sound judgment in making decisions and providing recommendations
- Leadership and Initiative: Takes initiative to anticipate needs and act accordingly without requiring direction. Works effectively with the executive leadership team and other departments to achieve organizational goals
- Confidentiality and Integrity: Maintains confidentiality and handles sensitive information with the utmost integrity. Demonstrates a kind, honest and ethical behavior
- Adaptability and Flexibility: Resilient, adapts to changing priorities and work effectively under pressure. Willing to adjust plans and strategies as needed to meet dynamic business needs
0 Service Focused: Dedicated to providing excellent service. Promptly addresses inquiries and requests, ensuring a high level of satisfaction
- Dependable: Consistent and regular attendance

**Why Niagara Health?**

At Niagara Health, you will be part of a supp