Office Clerk, Traffic

**Office Clerk, Traffic & Accounting** **SSA Marine Squamish**Ltd.** **$35.62 per hour** **About SSA Marine Canada Ltd.** SSA Marine Canada Ltd. is a diversified and integrated group of marine logistics companies committed to the success of our people, our customers, and our communities, to sustain and grow Canada’s trade economy for the benefit of all Canadians. Our role in Canada’s supply chain is essential. It’s a responsibility and a privilege, one that inspires us to deliver expert solutions that help move cargo and people across the globe for our customers reliably, safely, and professionally. **The Position** SSA Marine Squamish Ltd. is hiring a part-time Office Clerk, Traffic & Accounting at our Squamish office, reporting to the Superintendent. The Office Clerk, Traffic & Accounting tracks the customer's products on the terminal site from the time it is received to the time it has been removed from the site. This includes all cargo SQT handles, including but not limited to pulp, steel, or project cargo. This position receives and inputs/tracks the vessel lineups and mill advice from the customer. The Office Clerk, Traffic & Accounting, also inputs and tracks all shipments from the customer, either via rail or truck. This position is responsible for accurate and professional communication with team members and customers. Part-time employees at SSA Marine Squamish Ltd. may be scheduled to work up to four shifts per week, with shifts occurring on any day from Monday to Sunday. This scheduling applies year-round and offers flexibility in terms of the days and times worked. During peak periods, the Company may assign a fifth shift each week, with a limit of up to two additional shifts per month. Additionally, as outlined in the collective agreement, Article 25, part-time employees will be considered "regular employees" for specific Articles. **Key Responsibilities** **Office Coordination - 85%** - Enter customer vessel bookings, lineups, and vessel ETAs into the LCT system - Track and expedite railcar shipments, ensuring timely deliveries - Communicate with customers to confirm final lineups and cargo totals before loading - Generate and manage ship discharge sheets, bin back tallies, OS&Ds, and cargo pickup notifications - Coordinate pulp/steel truck receiving, reservations, and loadouts - Manage railcar shipping notifications, create unloading lineups, and ensure smooth truck and railcar operations - Maintain accurate documentation for all shipments, including truck inbound cargo and voyage lineups - Finalize vessel information and submit completed vessel files to accounting **Cargo Support - 10%** - Provide assistance with any inquiries regarding rail, truck, or container operations - Support inventory audits and assist with non-conforming cargo issues - Coordinate and assign jobs for shifting, relocating cargo, and resolving operational issues **Additional Support - 5%** - Handle general communications, incoming faxes, and phone calls - Provide holiday relief and assist co-workers with tasks as needed - Keep department files up to date **Qualifications & Skills** The following qualifications and skills will contribute to your success in this role: - Experience with logistics or terminal operations (marine, rail, or warehousing industries preferred) - Proficiency in managing and tracking shipments via rail and truck, ensuring timely and accurate entries into the system - Strong attention to detail in tracking cargo and managing vessel lineups, railcar statuses, and cargo pickup notifications - Excellent communication skills for collaborating with customers and team members to ensure smooth operations - Ability to manage multiple tasks and coordinate shipments efficiently under tight timelines - Proven ability to handle time-sensitive and high-pressure situations while maintaining a high level of accuracy in data entry and documentation - Proficiency in Microsoft Office (Excel, Word) and experience with terminal software systems for entering vessel, rail, and truck data **Benefits of Working with SSA Marine** - A compensation package that includes extended health & dental benefits. - Access to learning and professional development opportunities to support you and your career development. - Wellness and Employee Assistance programs. - Free parking - Enjoy a company culture that is steeped in care for employees and where community and diversity, equity, and inclusion are valued. **To Apply** Please follow this link to complete the assessment: PI Assessment. SSA Marine is committed to Employment Equity. We welcome and embrace applicants with diverse experiences, abilities, backgrounds, and perspectives. If you have preferred pronouns, please let us know when you apply. Furthermore, we are committed to providing an inclusive and accessible environment. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request. As