Clk 09r

Posting Title - CLK 09R - Facilities Clerk - Position Classification - Clerk R9 - Union - GEU - Work Options - Location - Victoria, BC V9B 6X2 CA (Primary) - Salary Range - $50,190.86 to $56,546.21 per annum - Close Date - 5/21/2025 - Job Type - Temporary Assignment (TA) - Temporary End Date - Ministry/Organization - BC Public Service -> BC Pension Corp - Ministry Branch / Division - Employee Services Centra - Job Summary Classification: Clerk R9 Reports to: Manager, Property Services Salary Range: $50,190.86 to $56,546.21 per annum Union/Excluded: BCGEU Security Screening: Required **Job Type**: Temporary full time opportunity until December 2025 Additional Info: An eligibility list to fill future vacancies may be established. Testing may be required. This temporary opportunity may be extended or made regular. We are seeking a** Facilities Clerk**to join our team in **VICTORIA, British Columbia, Canada.** As the Facilities Clerk, you will provide technical and administrative support for building operations and services. You will perform similar types of tasks in each functional area and may be assigned for a short or long term in one or more areas, depending on operational need. Key functional areas encompass: supplies, furniture and equipment procurement, inventory and maintenance; financial administration and facilities operations. Please note this position is located in our Victoria, BC office and requires full-time on campus. **Responsibilities** - Supplies, Furniture and Equipment - Receives requests for furniture, equipment and supplies and obtains approvals for unique/special orders. Checks established government suppliers or seeks out other suppliers to compare price, quality, suitability and availability. Provides product information and analysis (including recommendations for purchase and disposal) of furniture and equipment. Ensures Corporation standards and requirements are met. - Stores, retrieves and delivers furniture and equipment to and from the stock room and offices located in several buildings. Monitors deliveries, keeps staff advised regarding backorders, verifies supplier invoices against delivery receipts and follows up on discrepancies or incorrect items. - Maintains office supply closets throughout the Corporation and initiates and tracks supply orders as required. Provides input into the budget for anticipated expenditures. - Completes workstation configuration and set-up changes to enhance ergonomic function. Assembles, installs, adjusts and moves furniture and equipment as necessary. Proactively monitors the condition of furniture and equipment and, responds to staff concerns. Repairs and maintains equipment or arranges for service by service provider. 2. Financial Administration and Purchasing - Records, reconciles and tracks purchasing information by determining coding and entering invoices into financial accounting system (Fusion). Validates and processes invoices for payment. Reviews suppliers accounts and follows up where there are issues. Generates and provides ad hoc reports when required. - Prepares financial documents for the Property Services Manager and reviews for accuracy, completeness and appropriate approvals. - Monitors supply rate usage to assist in forecasting standard ordering. Assists the Property Services Manager with developing processes for ongoing supply or large purchase requirements, ensures information and terms are clear and accurate. 3. Building Security - Issues and replaces access cards and keys (building, room and furniture). determines access required for staff, visitors and contractors, activates/deactivates cards and assigns access levels, orients staff on usage, ensures forms are completed, and retrieves cards and keys from terminating employees or contractors. - Maintains the building security access card and key inventories. Participates in security reviews, including implementing security system upgrades. Administers semi-annual access card verification processes. Works with directors or managers to modify individual or group card access levels. - Works with key suppliers and locksmiths to create and/or replace keys and/or locks. - Participates in managing security by monitoring video cameras and reporting security concerns. - Monitors doors functions to ensure building security is maintained and takes appropriate action if issues are found and/or reported to the branch. - Investigates suspicious person/activity that is reported to the branch and works with appropriate personnel (manager, director, WSI, police) to resolve. - Ensures the safety of Reception staff by responding to panic alarms and following established 4. Facilities Operations - Acts as backup to the Building Safety Officer in all operations. Assists the Building Safety Officer with building evacuation procedures and evacuation drill planning. Acts as backup to Incident Commander during an event or provides support to the Incident Commander during an event. Oversees