Scheduling Coordinator

**Scheduling Coordinator**

If you would like to work with a team of professionals who are committed to enriching the lives of patients we invite you to join Runnymede Healthcare Centre as a **Scheduling Coordinator**.

**Position summary**:
The Scheduling Coordinator provides scheduling support to all departments at Runnymede Healthcare Centre. The Scheduling Coordinator will be responsible for developing and managing staff schedules, addressing ongoing staffing requirements, vacation management following Runnymede Healthcare Centre (Runnymede) policies and procedures and the collective agreement(s) provisions. This role will also be responsible for accurately inputting assigned staff demographic information into Human Resource Information System (HRIS).

**Responsibilities include**:

- Develops master schedule and managing ongoing staffing needs, while adhering to scheduling provisions specified within the collective agreements (ONA & SEIU)
- Assistance in the development of departmental standardized organizational procedures
- Updates information on HRIS schedules to reflect staffing or scheduling changes
- Utilizes QHR to maintain records of employees’ availability and follows-up with employees that fail to provide availability
- Receives and processes leave requests, including vacation requests, in accordance with established policies and guidelines
- Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves, in accordance with pre-established guidelines and the applicable Collective Agreement
- Confirms approval(s) for shift exchanges and vacation requests with departmental leads
- Ensures accuracy of schedules and hours coded in HRIS schedules for all staff, for processing and approval by the Manager responsible
- Collaborates with Payroll Department to resolve pay inquiries and/or confirming/verifying employee entitlements
- Monitor and maintain attendance management program and relay issues or concerns to Manager(s) or Human Resources Department
- Prints from computerized staffing system, daily, weekly and annual reports such as daily flow sheets, schedules and master rotations, as required
- Performs a variety of administrative duties such as work processing, spreadsheet data entry and creating, filing and photocopying as required
- Bachelor degree in Business or related field required. Previous relevant experience in the hospital/healthcare environment
- Minimum of three (3) years staff scheduling experience
- Experience with scheduling software (HRIS, CCIM, QHR etc.) an asset
- Experience with time and attendance management system, and entering payroll
- Previous experience with Human Resources and/or Payroll systems would be an asset
- Solid understanding of collective agreements and scheduling rules within a health care environment
- Ability to handle multiple tasks and shifting priorities while maintaining a high degree of accuracy
- Expertise with scheduling tasks such as extrapolation, back filling, call reporting and report writing

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.

Runnymede Healthcare Centre values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds. We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

**Please be advised that in order to be eligible for employment at Runnymede Healthcare Centre, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment. Requests for exemption will be considered on a case-by-case basis in alignment with the Hospital’s obligations pursuant to the Ontario Human Rights Code.**

**Job Types**: Part-time, Permanent
Part-time hours: 0.5 per week

**Benefits**:

- Company pension
- Employee assistance program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

COVID-19 considerations:
It is a requirement to have a mask on at all times while on hospital premises.

Ability to commute/relocate:

- TORONTO, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- scheduling: 3 years (preferred)

Work Location: One location