Admin Support/receptionist

2 weeks ago

Toronto, Canada Direct Travel Full time

**Admin Support/Receptionist**

**Position Overview**

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. Monday to Friday 9am to 5pm with some shift work.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. You will also be asked to assist the Regional manager with other duties.

**Responsibilities**
Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)-
Receive, sort and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception deskOrder front and back office supplies and keep inventory of stockUpdate calendars and schedule meetingsKeep updated records / Deliveries and couriers**Requirements and Skills**
- Proven work experience as a Receptionist, Front Office Representative or similar role- Proficiency in Microsoft Office & Basic Excel- Hands-on experience with office equipment (e.g. fax machines and printers)- Professional attitude and appearance- Solid written and verbal communication skills- Ability to be resourceful and proactive when issues arise- Excellent organizational skills- Multitasking and time-management skills, with the ability to prioritize tasks- Customer service attitude- High school degree; additional certification in Office Management is a plus- Direct Travel is an EOE/AA/Veteran/People with Disabilities employer._

**About Direct Travel**

Our growing company relies on excellence to deliver on our commitments to our customers. This starts with our employees. Our inclusive culture encourages entrepreneurial spirit empowering employees to build strong, long-lasting relationships with our clients and deliver innovative solutions. Direct Travel is one of the most respected Travel Management Companies in the industry providing our customers with smart consultation, tailored solutions and a true partnership. Our specific focus on the mid-market means our travel experts deliver personalized service to every client.

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