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People Operations Specialist

2 weeks ago

Halifax, Canada Liferaft Full time

Liferaft is looking for an experienced, solutions-driven, and relentlessly proactive People Operations Specialist to take full ownership of HR systems, programs, and operational processes, ensuring our People & Culture function runs seamlessly and efficiently. This role will be hybrid in Halifax, NS, with 1-2 days a week in office.

Reporting to the Director, People & Culture, you’ll be the driver making sure nothing slips through the cracks — anticipating needs before they arise, spotting gaps, and taking initiative to close them. From HRIS ownership and full-cycle recruitment to onboarding, compliance, payroll and office operations, you’ll lead critical people programs and events with independence and precision. Your ability to dig into the details while driving forward solutions will make you a trusted partner to managers and employees, ensuring our systems, processes, and culture are not only supported, but continuously improved.

**What you do as the People Operations Specialist at Liferaft**:
**HR Systems Administration & Compliance**
- Independently and proactively own BambooHR, Workable, and other HR tools.
- Maintain accurate, audit-ready employee records in alignment with ISO requirements.
- Own setup, configuration, and optimization of HRIS workflows and automation.
- Regularly review these systems and processes and implement improvements.

**Full-Cycle Recruitment**
- Lead the employee lifecycle processes, including onboarding (HRIS setup, benefits enrollment, payroll handoff, ISO-compliant tasks, HR orientation, and system access provisioning) and offboarding (BambooHR workflows, equipment return, stakeholder notifications, and system access closure), ensuring compliance and consistency.
- Conduct employee transitions activities, such as HR orientation during onboarding and exit interviews where applicable.

**Payroll Processing**
- Process payroll for a fully salaried workforce in collaboration with the Finance team, ensuring accuracy, timeliness, and compliance

**Events & Office Management**
- Serve as point of contact for office operations issues, supply ordering, and workplace safety compliance.
- Own the annual, internal, social events calendar and manage budgets for in-person and remote events and annual team gatherings.
- Work with Marketing to coordinate travel, venues, entertainment, and day-of event execution.

**Programs & Special Projects**
- Manage annual performance review cycles in BambooHR.
- Set up and manage eNPS and pulse surveys, maximize participation, and consolidate results for reporting.
- Represent People & Culture on the DEI Committee, driving events and initiatives.
- Support annual compensation review: prepare promotion, compensation change, and variable compensation letters, send for signature, and maintain up-to-date HRIS records.
- Maintain OH&S committee policies and ensure legal compliance.
- Review, update, and roll out policies in alignment with annual review cycles and audit requirements.
- Manage leave processes in compliance with company policy and applicable legislation.

**Requirements**:
What You Need to Get the Job Done

**Experience**
- 4+ years of experience in a Human Resources or People Operations role
- Human Resources experience in a SaaS preferred but not required
- Demonstrated experience with HR systems and ATS administration (BambooHR and Workable preferred)
- Proven success in full-cycle recruitment and onboarding
- Experience managing compliance processes (ISO, OH&S) and policy administration.
- Background in managing event and office admin/operations

**Education**
- Bachelor’s degree in Human Resources, Business Administration, or equivalent preferred
- CPHR designation or working toward designation preferred

**Tools & Tech**
- Able to work autonomously in Google Workspace (Docs, Sheets, Slides, Drive, etc.)
- Experience with HRIS and ATS platforms (BambooHR, Workable preferred)
Experience with Slack preferred

**Soft Skills**
- Exceptional organizational skills and attention to detail
- Strong multitasking ability across multiple concurrent projects
- Professional discretion and commitment to confidentiality
- Clear and confident communicator, comfortable engaging with all levels of the business

**Benefits**

**Why Liferaft?**:
We pride ourselves on our innovative spirit and determination to help solve new challenges developed by the complexities of open source data. Liferaft provides a threat intelligence and investigations platform, Navigator, to corporate security teams around the world, including some of the biggest brands you've probably referenced today Navigator is designed to identify, track, and validate issues from open source channels (surface, deep web, and darknet) related to executive safety, fraud prevention, and asset & infrastructure protection. Our technology is helping keep these companies, their people, and their operations safe - making a real impact in the world we all live in.

The diversity of our team is integ