Legal Receptionist

**Role**: Legal Receptionist

**Team**:Admin Team

**Team Lead**:Office Manager

**Works Hours**:8:30 AM to 4:30 PM, with a 1 hour unpaid lunch break

Do you want to be part of a collaborative team, one that truly operates as a team, a team that is creative in approach and thought, pursues excellence at every turn and challenges each other to be their best professionally and personally? If your answer is yes and if you like making lists and checking them off, are incredibly organized, thrive in fast-paced environments and are always working to be your best, we want to hear from you

We are looking for a talented and motivated individual to work with our team supporting both corporate and commercial transactions. This is an opportunity to work with a boutique law firm, a high performing team that takes care of their own, with 100% paid benefits, RRSP matching, fitness credits, modern technology, a beautiful office with a front-row view of the Saskatchewan river and so much more.

**The Role**:Responsible for welcoming and attending to visitors; efficiently responding to various inquiries from clients and team members; maintaining supply levels, meeting rooms, and the staff lounge; assisting with various legal support tasks; delivering professional and friendly administrative support to everyone in the office.

**DUTIES AND RESPONSIBILITIES**
- **General Office**_
- Organize staff lounge and coffee station every morning and before closing
- Answer phones professionally and address or forward inquiries.
- Greet clients professionally and warmly, offer beverages as appropriate, seat in appropriate boardroom and announce their arrival.
- Keep reception area neat and well organized.
- Monitor, schedule and setup boardrooms appropriately for any and all meetings, which includes setting up video conferencing.
- Address building maintenance concerns and coordinate service visits and/or solutions.
- Open and distribute all mail.
- Prepare regular and registered mail at the end of the day to be sent out.
- Send and receive packages from FedEx, Purolator and local couriers.
- Order food & beverages for various office meetings/functions and maintain a stocked staff lounge.
- Order meals and prepare boardrooms before lunch meetings.
- Ensure personal printers are maintained and ink/toner is in supply.
- Ensure office seasonal décor is set up and taken down at appropriate times.
- **Administrative & Legal Support**_
- Create new client files and matters.
- Update Minute Book & Asset database for all Minute Books coming in and out of the office.
- Update addresses for clients as advised in Acumin and other programs.
- Keep all waybills, registered mail and receipts that need to be billed for disbursements, and save to digital files
- Record and post all disbursements in Acumin.
- Registering lawyers for various events as required and attend to various membership renewals.
- Draft and edit correspondence, documentation and presentations as required.
- Send various office communications as required.
- Maintain various mailboxes.
- Coordinate and assist in the planning of various office events (lunch and learns, staff functions, Staff Retreat, Christmas Party, etc.).
- Coordinate Annual Client Christmas gift mail outs.
- Other duties as assigned by the Office Manager.

**QUALIFICATIONS/ATTRIBUTES**
- Self-starter with an ability to work independently and possess a high attention to detail.
- Strong working knowledge of MS Office suite (Excel, Word, PowerPoint).
- Strong verbal and interpersonal communication skills.
- Ability to multi-task and meet strict deadlines in a rapidly changing environment.
- Proven willingness to work within a collaborative and creative team that is driven to excellence.
- Ability to anticipate problems and issues and address them ahead of time.
- Ability to prioritize workload.
- Maintaining a pleasant attitude while dealing with difficult situations.
- Strong problem-solving skills.
- Ability to adapt to evolving work processes and change management initiatives.
- Ability to communicate a variety of messages with understanding, social awareness, tact and resolve.
- Administrative and Law Office experience is an asset, but not required.

**Benefits**:

- Dental care
- RRSP match
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Receptionist: 1 year (preferred)

Work Location: One location