Division Administrator

3 days ago

Vancouver, Canada Associated Engineering Group of Companies Full time

**Job Description**:
We are on the lookout for a talented **Division Administrator **to join our team in **Vancouver**.

What you will be doing:

- Coordinating and facilitating administrative systems and processes to allow teams to optimize work-delivery.
- Preparing reports, contract documents, letters and presentation slides in accordance with our professional standards.
- Providing project administration assistance (e.g., opening and closing projects, scope changes).
- Assisting and coordinating project delivery (e.g. word processing, printing, document assembly, invoice review).
- Completing editorial reviews of written deliverables for clients and other external parties.
- Assisting and coordinating proposal preparation and other business development materials.
- General administrative tasks such as travel and meeting coordination and records management.

**Job Requirements**:
What you will bring:

- An undergraduate degree or diploma in business administration, office administration or a related field of study.
- 3+ years’ administrative experience preferably in a professional office environment.
- Advanced capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
- Excellent oral and written communication skills.
- Technical writing and editorial experience are an asset.
- Prior experience in the environmental consulting industry is an asset.
- Prior experience with marketing/business development activities is an asset.
- Experience using graphic design software (example: Photoshop, Illustrator) is an asset.

What we offer:

- Flexible working arrangements.
- Competitive salary and benefits, including extended health, dental coverage, Employee and Family Assistance Program, and matching company pension program.
- Culture that promotes sustainability, accessibility, respect, diversity, and inclusion.
- Ongoing support for your professional development and growth, including mentoring programs, training opportunities, professional designation support, and a Young Professionals Group.
- Work environment that focuses on your health, safety, and overall wellness, including COR® (Certificate of Recognition) certification, fitness allowance, and local wellness activities.
- Opportunities to participate in social club activities and events (including our biennial company-wide Olympics), lunch-and-learns, and community support initiatives.

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