Manager, Artistic Administration

**CAREER OPPORTUNITY**

**Position: Manager, Artistic Administration**

**Post Date: July 4, 2025**

“_Music is the language of the spirit. It opens the secret of life bringing peace, abolishing strife.”_
- Kahlil Gibran_

Do you believe in the power of music to inspire, connect, and transform communities? Are you a skilled arts administrator who’s ready to play a lead role in growing support for one of Canada’s most storied performing arts organizations?

At the Regina Symphony Orchestra (RSO), we deliver more than performances - we create moments that stay with people for life. As we expand our reach and deepen our impact, we are seeking a Manager, Artistic Administration to help drive a new era of organizational growth. This is a career-defining opportunity to join a dynamic team and contribute to something truly enduring.

**About the Regina Symphony Orchestra**

Founded in 1908, the Regina Symphony Orchestra is a cornerstone of the cultural landscape in Saskatchewan and one of Canada’s longest-standing orchestras. Performing at the Conexus Arts Centre, Darke Hall, and in venues across the province, the RSO presents a wide-ranging season of concerts - from classical masterworks to smashing pops to film scores, chamber music, and community-based performances.

In addition to our concert season, the RSO is deeply invested in education and outreach. Through school programs, library concerts, and partnerships with local organizations, we bring music into classrooms, hospitals, and underserved communities throughout Regina and across southern Saskatchewan. The orchestra consists of a full-time core of professional musicians and a vibrant cohort of per-service players, guest artists, and collaborators.

The RSO is entering a period of creative renewal, strategic expansion, and increased engagement, making this an exciting and pivotal time to join our team.

**Position Summary**

The Manager, Artistic Administration is the operational linchpin behind every RSO performance, ensuring that artistic dreams translate into seamlessly delivered concerts. Reporting to the Executive Director and working closely with cross-departmental colleagues, the Manager, Artistic Administration orchestrates all guest-artist logistics, maintains the OPAS orchestra operations software database, and oversees the librarian. The role also assists with artistic planning and scheduling, box office support, as well as front-of-house concert and outreach event support.

This is a hands-on, highly collaborative position for a detail-driven problem-solver who thrives on juggling multiple priorities in a fast-paced orchestral environment, always with the goal of delivering exceptional experiences for musicians, patrons, and the wider community.

**Key Responsibilities**

Artistic Administration
- Coordination of guest artist travel and itineraries, including booking of travel and hotel rooms
- Coordination of in-town guest artist travel, including ground transportation
- Coordination of green room setup and hospitality
- Coordination of artist merchandise sales when required, working with the RSO’s various venues
- Guest artist contract issuance and deadline tracking
- Artistic planning, budgeting, and project management support
- Filing and management of guest artist marketing materials, including bios and photographs for advance promotion
- OPAS updates and management of all artistic service scheduling
- General communications to musicians as required

Box Office & Event Support:

- Second point of contact for Spektrix (ticketing software)
- Telephone and patron services support in the office, working with the Senior Manager, Audience & Community Engagement
- Front-of-house box office support and volunteer coordination
- Community outreach event support

**Qualifications**
- Degree in music or equivalent knowledge
- Proficient software skills, including Microsoft Office. Experience with database and project management systems, including OPAS and/or Spextrix is a plus.
- Experience with project management in an arts environment.
- Ability to handle multiple tasks concurrently while under strict deadlines.
- Resourceful problem-solving skills.
- A strong appreciation for the performing arts, particularly live orchestral music.

**Additional General Requirements Include Your Agreement To**:
1. Hold a valid driver’s license from the Province of Saskatchewan.

2. Provide the RSO a Criminal Record Check (and every 36 months thereafter).

3. Read and understand the RSO’s Health and Safety Protocols.

4. Work evenings and weekends.

5. Reside within a reasonable commuting distance to/from Regina due to the onsite nature of the work.

**Benefits of Joining the RSO Team**:

- Benefits: 100% employer paid comprehensive health, dental, and long-term disability plans, and employer pension contribution.
- Professional Growth: Collaborate with a world-class orchestra and connect with Canada’s leading musicians, enriching your professional journey.
- Compl