Graduate Program Assistant

**Graduate Program Assistant - Limited Term**

**Tracking Code**:req1731

**Faculty/Department**: Faculty of Engineering and Applied Science

**Number of Positions**:1

**Appointment Type**: Limited Term 12 months

**Hours of Work**: 35 hours per week

**Salary Range**:Level 6 - Starting Salary, Step 1 $62,905

**Posting Date**:September 4, 2025

**Closing Date**: September 10, 2025 (7:00 pm EST)

**Job Summary**:The Graduate Program Assistant, under the direction of the Assistant Dean of Graduate Studies, provides administrative support to the graduate programs within the Faculty of Engineering and Applied Science (FEAS).

**Nature of work**:
Reporting to the Director, Planning and Operations, the Graduate Program Assistant (GPA) provides high-level administrative support to all graduate programs within the Faculty of Engineering and Applied Science. Under the day-to-day direction from the Assistant Dean of Graduate Studies, the GPA works closely with Faculty Graduate Program Directors, Department Chairs, and other Faculty staff.

**Responsibilities/accountabilities**:

- Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration
- Support Graduate Program Directors and coordinate and attend all Graduate Committee and Graduate Admission Committee meetings
- Liaise with the School of Graduate and Post-Doctoral Studies (SGPS) to ensure compliance with all SGPS policies
- Assist the Department Chairs, and Graduate Program Directors in the assignment of Graduate student Teaching Assistantships, and the processing of Graduate Research Assistantships
- Ensure accurate information is distributed to all students and faculty regarding graduate student policies or announcements
- Assist in the development of all graduate program recruitment and promotional materials such as admissions publications, brochures, videos and web pages
- Provide general administrative program support including managing of correspondence, filing, and maintaining distribution lists

**Required Skills**:

- Well-developed written and oral communication skills, and strong presentation, organizational and time management skills
- Proven team player dedicated to excellent customer service with public relations skills
- Ability to manage many tasks simultaneously in a fast-paced environment
- Demonstrated ability to exercise a high degree of professionalism, good judgment, initiative, tact, and discretion
- Willing and able to work flexible hours to meet deadlines and to attend evening or weekend events and activities

**Required Education**:

- Completion of a minimum 2 year post-secondary education or equivalent combination of education and experience
- Verification of Academic credentials may be required

**Required Experience**:

- A minimum of one year of related successful experience in a university environment

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**: Oshawa, Ontario, Canada

**Expected Start Date**: 9/15/2025

**Expected** End Date**: 12/11/2026