Assistant to Chair and Academic Appointments Coordinator

4 days ago

Toronto, Canada University of Toronto Full time

**Date Posted**:01/27/2025
**Req ID**:41461
**Faculty/Division**: UTemp
**Campus**: St. George (Downtown Toronto)

**Description**:
UTemp is hiring

**Your Opportunity**:
As Assistant to the Chair & Academic Appointments Coordinator, you will ensure an effective and efficient operation of the Chair's Office and provide high quality administrative support in the areas of academic searches, appointments, reviews and promotions. You will serve as a primary resource for departmental inquiries, draft and edit correspondence and support various projects, conferences and initiatives. Your stellar communication and organizational skills combined with your high degree of professionalism and confidentiality will be essential to your success in this role.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiries and responding to enquiries within the defined scope of the role
- Providing support to the tenure and review process by implementing plans and process improvements for tenure and review activities, collecting feedback from committee members, preparing draft statistical reports and summaries, collecting and filing dossier materials and passing on dossiers for review
- Providing committee support, including booking rooms, minute taking and preparing agendas
- Providing administrative support for the department’s PTR and other annual faculty processes for appointed and status-only faculty, entering personnel information in HRIS
- Managing the Chair’s calendar, arranging travel arrangements and drafting correspondence on behalf of the Chair
- Generating reports and formatting data for presentation, editing content for brochures, newsletters, websites and/or handbooks
- Coordinating event logistics, including booking speakers, arranging catering and organizing materials

**Essential Qualifications**:

- Experience working with applicant tracking systems
- Experience with Laserfische (asset)

**Start Date**:February 10, 2025

**End Date**: May 30, 2025

**Closing Date**:02/02/2025,11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Casual
**Schedule**: Monday to Friday; 8:45am - 5:00pm
**Pay Scale Group & Hiring Zone**:$38.03/hour
**Job Category**: Administrative / Managerial

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