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Lease Administrator
2 weeks ago
The Lease Administrator is accountable to the Manager, Commercial Lease Administration for providing administrative services in support of the lease documentation process as well as for supporting various leasing activities for the assigned portfolio of properties within a geographic region, by participating in the process of preparation, revision, execution of lease documentation and data entry in the YARDI system of all required lease and tenant information.
**DUTIES AND RESPONSIBILITIES**
**1. Preparation and Review of Lease Documentation**:Preparation of Offers to Lease, Lease agreements and other leasing related documentation and all associated processes including the review of executed documents received from Tenants, preparation of documents for Landlord’s execution, preparation/update of status reports on all lease documents in the leasing/property information system, overseeing tracking of insurance requirements by tenants at the point of Lease execution and arrangements for accounting for various fees/commissions to ensure timeliness and accuracy of lease documentation activities from start to completion.
**2. Lease Expediting**:Effectively communicates and coordinates with all parties involved in the leasing effort throughout the process; serves as a support point of contact with internal and external parties such as tenant, tenant representative, tenant legal counsels, etc. for their inquiries pertaining to the status of leasing activities and documents.
**3.**
**Lease Tracking**:Maintains, as required, tenant lease tracking database to reflect document/deal status for use by Office Industrial Leasing, Commercial Lease Administration and other internal groups.
**4.**
**Lease Correspondence**:Prepares and amends as required leasing related correspondence including offers/proposals to lease, covering letters and any other correspondence as required.
**5. Lease Coordination**:Informs accounting, operations, asset management and any other required departments/personnel of completed lease transactions and any action required by those departments as well as assists Office Industrial Leasing with preparation and production of lease marketing materials.
**6. Lease Records**:Prepares and maintains a filing system for correspondences related to Offers to Lease, Leases and other legal documents to ensure non-interrupted communication between parties to facilitate the leasing and lease documentation processes in addition to coordinating as directed by the Office Industrial Leasing any broker or tenant promotional events.
**7. Leasing Support**:Assists with marketing and distribution of information to brokers and leasing agents; updates leasing opportunities page on the company’s website to assist with leasing of space; prepares property profiles and other relevant portfolio information for investors upon request; may assist in due diligence in the acquisition or disposition of properties; researches leasing related inquiries from various sources, as required; arranges for the paperwork necessary for obtaining credit reports for prospective tenants; places company specific advertising, when required; ensures that rental deposits are received, where required; assists with daily and routine administrative tasks of the department to enable achievement of the common goals and objectives.
Any other job related duties and/or projects that may be assigned.
**MINIMUM REQUIREMENTS**
**Skills, Knowledge, Experience and Education**
- Minimum 2 years of commercial lease or similar contract administration experience
- Basic knowledge of contract law, insurance and property management processes would be beneficial
- Excellent command of the written English language
**Core Competencies**
- Excellent communication skills both verbal and written
- Excellent organizational skills
- Excellent analytical skills
- Systematic thinking and critical review skills
- Attention to detail
- Ability to prioritize and deliver quality result under pressure
- Ability to work with minimum supervision.
ADDITIONAL REQUIREMENTS
- Working knowledge of Yardi is an asset.
Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns - and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.
**Subject to legally permissible exceptions or accommodation requests, Morguard requires that all new hires be fully vaccinated, as defined by Public Health, for COVID-19 on their first day of the assignment. Unless a valid Human Rights exemption applies, the vaccine requirement will be a condition of employment with Morguard and you will be
