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Program Administrator
3 weeks ago
_Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges_
- Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support._
- Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented. _
- Reporting to the Director of Curriculum Services, the Programs Administrator support internal curriculum databases, manage relationships with third-party providers, and oversee program-related documentation and communication. The role also involves sourcing textbooks, negotiating terms with publishers, maintaining the Programs Tuition and Fees (PTF) database, and ensuring compliance with regulatory bodies._
**Responsibilities**
- Textbook Sourcing and Management:
- Assist Program Curriculum Administrators in sourcing appropriate textbooks for courses.
- Negotiate terms and maintain ongoing communication with textbook publishers.
- Database Management:
- Update and maintain the Programs Tuition and Fees (PTF) database.
- Work with the FAST Director and Campus Financial Administrators (FA’s) to ensure the accuracy of the Books Inventory System (BIS).
- Regulatory Compliance:
- Collaborate with the Director, Compliance & Regulatory Affairs, to prepare submissions for the Private Training Institutions Branch (PTIB) for new programs and program changes.
- Respond to additional PTIB requests as needed.
- Liaise with relevant governing Regulators to gather program-specific constraints, criteria, and approved badging (excluding healthcare programs).
- Assist with preparing Regulator submissions and reports when required.
- Internal Communication:
- Serve as the point of contact between internal teams and external partners regarding program status (Healthcare excluded).
- Ensure all relevant internal stakeholders are informed about PTIB and regulatory requirements for each program.
**Qualifications and Education**
- Post Secondary Education preferred
- Minimum two (2) years of related working experience required
**Skills & Competencies**
- Strong knowledge of MS Office (Excel, Word, etc.) and/or database systems.
- Excellent attention to detail with a high degree of accuracy.
- Strong organizational and time-management skills; able to meet deadlines.
- Exceptional written and verbal communication skills.
- Strong interpersonal skills with the ability to work effectively in a team environment.
- Ability to take initiative, demonstrate accountability, and problem-solve when required.
- Ability to plan, prioritize, and manage multiple tasks effectively.
- **What We Offer**_
- _Reimbursement of practicing license or professional association membership fees_
- _Education and training allowance_
- _Tuition discount for spouse and children_
- _Comprehensive extended health benefits_
- _Disability and life insurance_
- _RRSP matching_
- _Employee and Family Assistance Program_
- _Work-life balance_
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- **Commitment to Equity, Diversity & Inclusion**_
**Job Types**: Full-time, Permanent
Pay: $52,000.00-$58,000.00 per year
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
- Morning shift
Work Location: In person
