Proposal Writer

**Meet the Smart Safety Company**

At Safe Fleet our name says it all. We make fleet vehicles - and everyone in and around them - safer. Our fleet safety platform brings together best-in-class products, ground-breaking technology, and a 100-year history of fleet know-how and innovation to solve the world’s biggest fleet safety problems.

Our core value is safety. Without safety first, efficiency and productivity are not possible. This is true for our products, our culture, and our relationship with our community. Our vision is to reduce preventable deaths and injuries in and around fleet vehicles with a goal of ZERO accidents.

We are re-defining what safety means for fleets of every type - from school buses to waste collection trucks, firefighting to utility vehicles, police cruisers to delivery vans.

Whether you work in our Charlotte plant to build life-saving stop arms for school buses, or design advanced camera vision products in our Vancouver office, forge valves and high-quality nozzles to fight fires, or dream up new ways to protect fleet operators in our Corporate HQ in Kansas City, you’ll contribute to our goal to keep everyone safe.

We are a fast-growing manufacturing, service, and technology company with over 1700 employees in over 15 locations across Canada and the US. We’re looking for motivated self-starters with innovative thinking to join our team and help us achieve our growth and performance goals. Sound like you?

Compensation is base salary. We also offer paid vacation time, sick/personal days and fully paid benefits after 3 months’ probation (Life, Accidental Death & Disability, Short and Long-Term Disability, Extended Health, Dental, Employee Assistance Program and RRSP Program with company matching your contributions, up to 3% of your salary).

**Job Summary**

Reporting to the Sales Operations Manager - PTLW, the Proposal Writer will work with other departments to scope, co-ordinate, prepare and submit proposals for Safe Fleet products to existing and prospective clients. You are a team player, thorough, accurate, and an exceptional writer that can network and gather technical information and integrate this information into a standard proposal template that reflects the client’s requirements and/or client-established policies and procedures.

**Responsibilities**

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- With high attention to detail you will Analyze and assess Requests for Proposals (RFPs) and Requests for Information (RFIs) to determine suitability of opportunity to Safe Fleet.
- Coordinate proposal kickoff (Go/NoGo) meeting - prepare proposal summary, timeline/schedule, requirements outline, and compliance matrix for discussion on proposal opportunity. Invite internal stakeholders.
- Consider value propositions, strengths, risk and risk reducers, and differentiated solutions when formulating a bid strategy and create an initial proposal outline.
- Proposal content writing and proof reading.
- Ensure that final proposal document hard and soft copy production is planned to meet internal deadlines and that other departments are contacted and managed through to successful delivery.
- Maintain, augment and improve library of reusable content, components, templates, and bid related processes to reduce response time and improve quality of future bids.
- Willing to occasionally work outside regular business hours to meet bid deadline requirements.

At Safefleet, we are an equal opportunity employer that is committed to creating a diverse and inclusive workplace where everyone is valued and respected. We embrace diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We promote fair and equitable hiring practices and foster a culture of inclusivity and respect. Our core values of integrity, innovation, teamwork, customer focus, and safety guide our efforts to provide a workplace where all employees can thrive and reach their full potential.

**Requirements**:

- Excellent writing, grammar and spelling skills and ability to write and edit Executive Summaries, Company Profiles, and other technically oriented content.
- Distill potentially complex material into compelling business arguments in a clear, succinct manner.
- Excellent organization skills and work planning and proven attention to detail
- Ability to work well under pressure, in a deadline-conscious, results-driven environment.
- Ability to form robust working relationships quickly.
- Excellent proactive problem and issue management skills.
- Excellent Microsoft Office and Project, Adobe or Foxit skills.
- Excellent interpersonal skills.
- Proven written/oral communication and influencing skills.
- Some technical background in software and hardware is a definite asset.
- Enthusiastic and takes initiative. Self-starter.
- Post-secondary education is an asset.