Client Service Agent

**Job Summary**
The Client Service Agent - Admissions (CSA) under the direction of the Assistant Manager, Admissions and Rehoming will be responsible for administrative tasks within the Admissions Department of the Toronto Humane Society. The CSAs are additionally responsible for answering inquiries about the clinic and admissions services/departments.

**Main Duties/Responsibilities**
- Counsel members of the public and clients on species-specific animal welfare and services available
- Including, but not limited to, husbandry, training, medical health, behaviour, and enrichment techniques
- Engage with clients and possible clients in a manner consistent with the Toronto Humane Society values, mission and policies
- Direct and counsel members of the public to the best available service for their needs; striving for a solution that keeps animals and their guardians together
- Maintaining and ensuring counsel for humane treatment at all times
- Responsible for opening/closing cash drawers and preparing administrative areas of the admissions areas for daily operations
- Responsible for accepting payment for services and issuing receipts
- Provide refunds if and when required
- Provide excellent customer service in a non-judgemental and engaging fashion
- handle complaints or difficult interactions independently and document required interactions within our shelter software or CRM systems
- Adhere to all medical policies and recommendations of the Toronto Humane Society and provide information to clients surrounding veterinary care topics (vaccinations, parasite control/prevention, sterilization, microchipping, etc.)
- Maintain a strong understanding of the shelter services and programs, including but not limited to; surrender, facilitated adoption, euthanasia, Trap/Neuter/Return, surgical services, preventative health care
- Responsible for recording all client, patient, and medical information into our online database
- Responsible for ensuring privacy of confidential client information (following PIPEDA legislation), maintaining meticulous medical and communication records when creating, updating, and filing patient records
- Work together with other client service agents, and medical staff to ensure optimal patient care
- Maintain a professional appearance, demeanour, and attitude at all times.
- Be aware of and work within the regulations of all THS policies and protocols.
- Work cooperatively with all volunteers and recognize the talent and commitment they bring to the Society
- Work in compliance with the provisions of the OHSA and its regulations including understanding and adhering to the requirements of the Health and Safety Manual and any other rules and regulations established by THS.
- Other duties as required in the day-to-day operation of the society
**Qualifications/Requirements**
- High school diploma or equivalent
- 1 year of experience in a customer services role preferred
- Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
- Ability to adapt to new technology
- Ability to remain calm and professional in urgent/demanding situations
- Maintain a professional appearance, demeanour, and attitude at all times
- Meticulous records maintenance & revenue handling skills
- Ability to ensure workspace, daily workload, and records are organized and quickly accessible at all times
- Strong knowledge of operational and patient care protocols (with the ability of referencing these materials promptly at all times)
- Ability to effectively communicate both verbally and in writing
- Ability to triage, multitask, and work with utmost efficiency
- Ability to work individually as well as part of a team
- Proficient in Microsoft Office programs (including Word, Excel, and Outlook)
- **As a condition of employment, all hires will be required to submit proof of COVID-19 vaccination unless a valid accommodation under the Ontario Human Rights Code exists, in which case documentation will be required.**
**Work Conditions**
- Flexible hours, including weekends and holidays
- Occasional overtime
- Intermittent physical activity including walking, standing, sitting, lifting, and occasionally assisting to restrain patients in absence of a veterinarian assistant (only after training is provided)
- Operation of desktop computer, phone, lobby television, and peripherals
- Extended periods of sitting, repetitive clerical tasks or answering phone calls
- Interaction with employees, management, and the public at large
- Working in a busy office environment with frequent interruptions
- Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, odors, noise extremes, hazardous materials, bright/dim lights, toxic agents, animal attacks, animal bites, disease, pathogenic substances, or rude/irate customers.
- This role requires the employee to be **onsite**. The schedule is Sunday-Tuesday 8 hour shifts.