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Administrative Support Iii
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Edmonton, Canada Alberta Health Services Full timeYour Opportunity: Description: As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - **Classification**:Administrative Support III - ** Union**:AUPE GSS - ** Unit and Program**:Registration - ** Primary...
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Administrative Support Iii
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Clerk Iii
2 weeks ago
Great Opportunities. Great People.
One Company, Infinite Possibilities.
- Always there. Anywhere. _That’s us We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We value and encourage different perspectives and we have the courage to do the right thing, even when it’s hard.
We’re looking for someone who cares about their work and strives for more each day. Someone who challenges the status quo, embraces change, and thrives in a collaborative work environment. If you are someone who approaches work with passion, curiosity and the courage to innovate, then this role is for you.
Reporting to the Supervisor, Facility Management Services, we are seeking a Clerk III to join our Facilities department in Edmonton, AB. The Clerk III position is responsible for general clerical and administrative support to the business area. Work consists of a variety of standardized tasks performed within clearly defined procedures. Decisions involve selection of the appropriate procedure/technique to follow among defined alternatives. The work performed is under frequent supervision and is defined by standard practice and procedures.
**WHAT YOU GET TO DO**:
Clerical and Administrative Duties:
- Support Facility Management Services business functions and project administration processes
- Prepares and maintains routine reports using established templates (examples may include but are not limited to: Workspeed ticket time reports, occupancy reports, flag inventory, etc.)
- Time and data entry (examples may include but are not limited to: Time keeping entry, PO creation and tracking, expense submissions, travel bookings, etc.)
- Process work orders (examples may include but are not limited to: Tenant services, whiteboard requests, name plate requests, stationary, signage, etc.)
- Document processes and maintain records and manuals
- Coordinate and maintain office calendars (leaders, vacation, event, etc.)
- Book meetings including logistics, create agendas, and take minutes
- Perform records management (examples may include but are not limited to: Tracking & maintaining inventory for desk accessories, chairs, etc.)
- Order, track, and maintain supplies and inventory
- Prepare, sort, and distribute mail and courier packages
- Coordinate travel arrangements
Financial Duties:
- Create requisitions and/or purchase orders
- Receive, track, verify, and process invoices
- Respond to inquiries and investigate anomalies
- Process financial transactions (travel, credit card, iExpense, etc.)
- Support budget processes
Miscellaneous Duties:
- Provide customer service (examples may include but are not limited to: Providing general information, responding to and re-directing Facilities related inquiries, etc.)
- Coordinate furniture and equipment inventory and repairs (examples may include but are not limited to: Coordinating facility related signage, etc.)
- Coordinate office moves
- Assist with special events
**WHO YOU ARE**:
- High School Diploma Required
- Minimum of one (1) year related experience (related experience may include but is not limited to: Facilities Support Services, etc.)
- Strong customer service skills
- Organizational and time management skills with an ability to handle multiple competing requests
- Strong communication skills (both oral and written)
- Excellent attention to detail
This position is administered under CU Inc and Canadian Energy Workers Association Collective Agreement, Job Posting provisions.
