Hse Administrator

ABOUT US:
At IntermodeX Logistics Ltd., we connect people, products, and industries through safe, reliable, and innovative logistics solutions. We are Western Canada’s largest integrated logistics service company, specialize in intermodal transportation, warehousing, and terminal operations that keep supply chains moving across Canada and beyond.

We’re proud to be an SSA Marine enterprise, with a team built on a culture of safety, collaboration, and continuous improvement. Whether it’s in our offices, warehouses, container yards, or terminals, we work together to deliver exceptional service to our customers while maintaining the highest standards of health, safety, and environmental responsibility.

Joining IntermodeX means becoming part of a company that values its people, invests in professional growth, and takes pride in the essential role we play in supporting trade and communities.

WHY JOIN OUR TEAM AS AN HSE ADMINISTRATOR?

Competitive Compensation: Competitive starting salary, annual salary reviews, and discretionary annual bonus program.

Comprehensive Benefits: 100% employer-paid health benefits from Day 1, including a $500 Health Spending Account to provide additional flexibility on how you use your benefits.

Retirement Savings: Employer RRSP contribution of 7% (no matching is required).

Generous Vacation: Vacation entitlement starts at 3 weeks.

Community & Culture: Monthly activities organized by our Social Committee.

ABOUT THE ROLE:
This is an exciting opportunity for someone who is passionate about safety, highly organized, with strong communication skills, and eager to grow their career in health and safety.

Reporting to the Director, Safety and Shared Resources, the HSE Administrator provides administrative and coordination support to our safety department. You will play an important role in supporting the implementation of company safety programs, ensuring compliance with _WorkSafeBC_ and other regulatory requirements, and helping to foster a strong safety culture across our operations.

WHAT YOU’LL DO:

- Manage Safety Documentation: Collect, track, and administer health and safety records.
- Oversee Safety Supplies: Order safety-related materials and reconcile invoices.
- Support Toolbox Talks: Collaborate with operations to ensure weekly talks take place.
- Coordinate Training: Book, schedule, and track staff training and certifications.
- Assist with Investigations: Participate in inspections, document findings, and prepare reports.
- Prepare WSBC Reports: Draft investigation reports and Form 7s for manager approval.
- Deliver Safety Orientations: Administer new hire orientations and develop training content.
- Maintain First Aid Compliance: Administer first aid as required and manage related records.
- Develop Procedures: Assist in creating safe work practices, job procedures, and emergency response processes.
- Contribute to Risk Assessments: Support the development of risk assessments and corrective actions.
- Support Audit Readiness: Participate in COR and Technical Safety BC Rail audit preparations.
- Strengthen Safety Culture: Carry out additional duties that promote health, safety, and environmental excellence.

WHAT YOU’LL BRING:
We’re looking for someone with the right blend of knowledge, skills, and abilities to succeed in this role.
- A diploma in Occupational Health and Safety (or equivalent)
- 0-2 years of experience in a health and safety role
- Strong organizational skills and keen attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Intermediate skills in Microsoft 365
- Strong communication and interpersonal skills
- A collaborative and problem-solving mindset
- Flexibility to perform shift work as needed

WORKING CONDITIONS & PHYSICAL / SENSORY REQUIREMENTS:
This role will take you into all areas of our operations — warehouses, container yards, storage yards, and terminal locations. You’ll be exposed to varying weather conditions and environments where heavy equipment is in use.

COMMUNICATION:

- Adapt to Change: Demonstrate clear, proactive communication in response to rapidly changing operational plans.
- Represent the Company Professionally: Maintain a customer-centric approach, delivering a high standard of professionalism to meet service expectations and support strong relationships.
- Collaborate Across Teams: Communicate effectively with both management and a unionized workforce and participate in internal committees such as the Joint Health and Safety Committee.
- Engage with Stakeholders: Interact regularly with suppliers, vendors, regulatory agencies, and third-party personnel.