Human Resources Safety Clerk

**Human Resources Safety** Clerk**

**Full-Time, Permanent**

**(37.5 hours/week)**

**Why work for Sparwood?**

The District of Sparwood is a friendly and welcoming East Kootenay community of about 4,200 people living in the beautiful Elk Valley. Sparwood is approximately 1.5 hours away from Cranbrook, BC and 2.5 hours away from Calgary, AB - offering easy access to big city amenities while enjoying all that rural living has to offer. For those who enjoy outdoor activities or are captivated by natural beauty, Sparwood will exceed your expectations by offering you instant access to mountains, valleys, rivers and lakes filled with an array of fish and wildlife. Participate in fishing, hiking, mountain biking, camping, golf, numerous lake activities, hunting, cross-country skiing and world class skiing and snowboarding to your heart’s content.

**Job Summary**

The Human Resources (HR) Safety Clerk provides administrative support to Human Resources, Occupational Health & Safety, and Emergency Management by handling records, recruitment, onboarding/offboarding, training coordination, and data tracking. This role requires professionalism, confidentiality, and the ability to manage both paper and digital files while interacting with staff in a tactful and diplomatic manner.

**Core Job Duties**

- Provide administrative support for HR functions
- Assist with training research and coordination
- Support recruitment and onboarding/offboarding activities
- Assist in maintain OHS and Emergency Management programs and training

- Grade 12 diploma required; HR/OHS post-secondary preferred
- Two years HR or OHS experience
- Knowledge of WorkSafe BC regulations
- Proficient in Microsoft Office
- Strong communication and organizational skills
- Class 5 driver’s license with clean abstract

**Salary and Benefits**:
This is a unionized position under CUPE local 2698. The 2025 hourly wage rate is **$**34.35**/hour** as per the current Collective Agreement and includes a full range of employer-paid benefits, such as:

- Generous extended health benefits plan
- Annual paid vacation & earned day off program (EDO)
- Municipal Pension Plan
- Ongoing training and development
- Active Living Pass membership for Sparwood’s Leisure Centre

**_ Qualified applicants who are offered and accept the position may be required to complete a satisfactory pre-employment background check. This may consist of all or a combination of the following: Canadian criminal record check, an employment verification and/or an education and accreditation verification and a clean driver’s abstract._**

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**Job Summary**

Reporting to the Manager of Human Resources (HR) the HR Safety Clerk will perform general administrative duties relating to the provision of the District’s Human Resources, Occupational Health and Safety (OHS) and Emergency Management functions. This position will ensure the maintenance of associated records and files, provide assistance in tasks related to recruitment, on and offboarding, training coordination and tracking various statistics and data including other general duties.

The Clerk must have the ability to interact with people sensitively, tactfully, diplomatically, and professionally. This role will require a high level of confidentiality and the ability to responsibly manage, maintain and organize various paper and digital files and platforms.

**General Job Duties**

- Provides core administrative support to the Human Resources Manager in all areas of HR service including, but not limited to; recruitment, staffing, training, safety, policy and procedures, etc.
- Assists with the research and coordination of District wide or department specific training initiatives
- Assists with the maintenance of various online HR and OHS platforms
- Assists with the centralization of OHS related information
- Maintains and safeguards employee files and records in electronic and paper form in keeping with approved records management practices and corporate policy
- Coordinates and collaborates with external consultants in the provision of HR or OHS training and/or services
- Develops and maintains a procedure manual for the position, ensuring that it is kept up to date with any changes to the payroll system or procedures

- Demonstrates commitment to a safe work environment, understands the safety objectives of the organization and supports the efforts in a visible manner
- All people employed by the District of Sparwood will be required to assist the municipality in providing emergency services where tasks may differ from regular duties, as assigned
- Undertakes other assigned duties as required.

**Human Resources Duties**

**Recruitment**

- Supports recruitment efforts including, but not limited to:

- Posting jobs on various recruitment platforms
- Scheduling interviews
- Preparing interview packages

**Personnel**

- Supports on and offboarding efforts including,