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Advancement & Donor Services Officer - Vancouver College

2 weeks ago

Vancouver, Canada Catholic Independent Schools Vancouver Archdiocese Full time

**ABOUT**

**Vancouver College**, established in 1922, is the only K-12 independent Catholic boys school in British Columbia. With over 1,000 students, the school is well known for its spiritual program, outstanding academics and expansive co-curricular program. The school’s new campus and revitalized facilities, completed in 2020, serve as a testament to the generous support from generations of families, alumni, staff, and friends.

Our Mission of developing young men - academically, spiritually, athletically, and artistically - is achieved thanks to the combined generosity of those who came before us, as well as current donors who provide financial support on an ongoing basis.

See our website for more details:
Find us on Instagram at

**JOB DESCRIPTION**

VC’s Advancement Office is seeking a dynamic team member to serve in the role of Advancement and Donor Services Officer, whose primary responsibilities include:

- Ensuring the development and management of information on prospective and current donors through the effective management of the school’s fundraising database (Raisers Edge / RENXT) and all related business processes and systems
- Managing Vancouver College’s direct response program.
- Supporting the planning and execution of advancement-initiated activities and events.

Donor Services:

- Maintain clean, accurate and up-to-date donor records
- Create and update records relative to the processing of gifts and the collection of donor information at the direction of the Director of Advancement.
- Provide database management for all fundraising and donor engagement activity
- Create queries, generate lists and perform donor analysis as required
- Correspond with donors on the coordination of pledge and recurring gift payments
- Coordinate the interface between Raiser’s Edge, Online Express, the Business Office’s QuickBooks and other data sources as required.
- Generate charitable tax receipts and ensure CRA compliance
- Analyze and report on the results of fundraising appeals and campaigns.
- Prepare donation forms using Online Express.
- Prepare and reconcile monthly and ad hoc financial reports with the Business Office
- Ensure all data management practices align with Vancouver College’s guidelines and provincial privacy regulations.

Advancement Services:

- Assist with the organization and implementation of Advancement events
- Support the delivery of donor stewardship and recognition via coordination of thank you letters and timely and appropriate donor correspondence.
- Prepare and maintain accurate donor lists annual and project-specific donor recognition
- Assist with the identification of new donor prospects to ensure the ongoing development, expansion and renewal of the donor base
- Prepare detailed and up-to-date research briefings on prospects as needed
- Manage event registration systems, process payments and prepare related reports
- Support alumni relations and parent association information needs as requested.

**EDUCATION/EXPERIENCE**
- A degree or diploma and three or more years' experience working in an advancement environment, preferably in database management, annual giving or an equivalent combination of experience and education.
- Excellent data management skills utilizing fundraising database software - preferably Raisers Edge / RENXT,
- Experience working with Online Express is an asset
- Solid understanding of fundraising principles
- Strong track record in effective constituent segmentation and in integrating annual giving into an overall advancement program.
- Proficiency with Microsoft Office programs (mail merge and spreadsheets)
- Experience working with sensitive information and the ability to maintain strict confidentiality.

**SKILLS/ABILITIES**
- Familiarity with and a commitment to the Mission of Vancouver College and/or comfort working in a Catholic, faith-based environment.
- Exceptional accuracy and keen attention to detail.
- Excellent interpersonal skills and the ability to relate and communicate with a broad range of donors, volunteers, and colleagues.
- Results-oriented and goal-driven.
- Self-motivated (a “self-starter”); innovative and the ability to work with independence within the context of a team environment.
- Flexible in approaching complex situations and relationships.
- Excellent written and oral communication skills
- Strong analytical skills, including the ability to interpret data.
- Ability to effectively manage multiple projects and priorities
- Second language proficiency in Mandarin is an asset.

Please submit a resume and cover letter to **before October 25, 2025**

**APPLICATION PROCESS**
- Create your
- Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions
**REQUIRED APPLICATION DOCUMENTS**
- Cover Letter
- Resume
- Certificate/Diploma
- Criminal Record Check (if you are outside of BC)
- Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citi