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Document Control Clerk

3 weeks ago

Mississauga, Canada RailWorks Corporation Full time

**Position Summary**

Reporting to the Quality Assurance Manager, the Document Control Clerk is responsible for managing and controlling PNRs documents by ensuring its accuracy, quality, and integrity.

**Primary/Essential Responsibilities and Duties**
- Assists the Document Control Specialist with the be responsible for effective storage, management, and tracking of company documents.
- Organize and maintain up to date and readily available documents.
- Archive inactive records in accordance with RailWorks Document Retention Guidelines.
- Manage documents and records retrieval process.
- Working in association with the Document Control Specialist to Receive and process, Plans, Requests for Information (RFI), Transmittals and other project related documents internally and externally while tracking it.
- Assist the Document Control Specialist in maintaining project related documentation such as meeting minutes, drawings, specifications, and approvals.
- Adhere to company policies and procedures regarding documentation retention, retrieval, and destruction.
- Supports ISO 9001 compliance through document management and control.
- Assist with file migrations to guarantee document integrity.
- Perform administrative tasks, as needed.
- This position will work closely with the Quality Assurance and Operations, to ensure the company’s commitment to the Quality compliance requirements of the operation are being fulfilled.
- Responsible for gathering information form operation groups for data analysis
- Work with operation groups and process their request for creating, updating and distributing/publishing documents on time

Required Skills and Qualifications
- Completion of Grade 12 or equivalent.
- A minimum of 1-2 years of related experience in document control preferably in the construction or engineering industry.
- Quality Auditor Certification would be considered an asset.
- Strong organizational skills.
- Effective communication skills.
- Ability to work independently, and being highly-motivated
- Ability to work in a fast-paced and deadline driven atmosphere. Ability to prioritize and manage time well
- Ability to work effectively in a team environment as a contributing and essential team player.
- Ability to exercise sound judgment.
- Strong attention to detail.
- Dependable and trustworthy.

**Physical Requirements and Working Conditions**
- Standing and walking around the office.
- Sits, reads, writes and uses a keyboard.

All successful applicants must be in compliance with PNR RailWorks Inc. Mandatory COVID Vaccination Policy, which will be provided prior to hire.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$55,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 10 hour shift
- 8 hour shift
- Day shift

**Experience**:

- Document Control: 1 year (preferred)