Contract Administrator

2 weeks ago

Edmonton, Canada Scandinavian Building Services Full time

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. We are looking for a **_Contract Administrator_** **_for an 18 month contract._**

**This is a full time hybrid position work hours are Monday - Friday 8am - 4:30pm with 3 days a week in our Edmonton Head office and 2 days a week working remote.**

**What's in it for you**:

- **Awarded one of Canada's Best Managed Companies**:We're committed to a high level standard of excellence for both clients and our Scandi Family.
- **Growth Opportunities**: A place to hang your hat. We want our employees to grow with us long term.
- **Stability and Job Security**: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
- **Family First Culture**: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- **Benefits**: We offer a comprehensive medical and dental plan as well as personal days off.

**What your day to day will look like**:
**This role reports into our Contract Administrator Lead supporting our Owner Operators currently in our Owner Operator Program.**
- **Filing; **digitalizing all Owner Operator files.
- ** Contract Management;** Responsible for full cycle contract administration including Owner Operator onboarding and offboarding. Administer audits, notices, and track and review compliance documents. Manage and maintain Owner Operator database.
- **Onboarding and Offboarding**; Onboard new Owner Operators for their assigned regions. Provide daily and weekly contract status reports to Operations and business units. Communicate regularly with Operations and business units on a regular basis regarding the status of Owner Operators.
- **Compliance Maintenance;** Ensure business document compliance escalating non-compliance to Operations and business units. Conduct requests for information and payroll audits communicating audit outcomes to Operations and Human Resources.

**What you'll need to succeed**:

- Minimum 2 years experience in a high volume administrative position.
- Post Secondary education in Administrative Management or Contract Administration considered an asset.
- Tech savvy with high level of proficiency using Microsoft Office products.
- Exceptional organizational ability and time management skills with the ability to work under tight deadlines, deal with change, and adapt in a fact paced environment.
- Excellent customer service and communication skills.

**What you can expect for our interview process**:

- 20 minute preliminary phone interview with our Recruiter
- 20-40 minute assessment (depending on optional practice questions or breaks)
- 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role

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