Project Coordinator

2 weeks ago

Ottawa, Canada OGGN Inc Full time

**Duration**: 12 Months

**Location**: Hybrid

**Security Clearance Level Requirements**: This work will require Reliability status.

We are seeking a project coordinator for one of our direct client. Reporting to the Project Manager, the Project Coordinator will be accountable for coordinating the development, maintenance and continued operationalization of various components of the FinDev Canada Digital Roadmap.

Coordination activities can include one or more of the following: coordinating various activities with vendors, setting up and taking minutes at project team meetings, following up on assigned action items, maintaining project collaboration workspaces, maintaining project information on Teams & SharePoint, and serving as a point of contact to project stakeholders for project administration, information and updates.

**Primary Responsibilities**
- Supports program communication requirements by managing and distributing project material and following up on action items.
- Assists the Project Manager with the use of various tools, processes and templates for tracking, maintenance, statuses, finances, and documentation management.
- Completes administrative tasks and projects within the Digital Office Team such as organizing meetings & deployment sessions, ordering devices & equipment, and other operational work as required.
- Works with the Project Manager to track, update and report on project budgets.
- Coordinates with and responds to queries on matters relating to the Digital Roadmap’s schedule and budget.
- Tracks project change controls.
- Maintains collaborative relations with all members of the project team, including all stakeholders to support both the successful delivery of projects and operational objectives.
- Ensures documentation is complete, signed off, filed, and in adherence with project management methodologies and audit requirements.
- Updates and maintains program and project data on the SharePoint project collaboration workspace.

**Requirements**:

- Excellent organizational skills with a developed and demonstrated ability to plan and manage priorities.
- Proven ability to develop and manage work using Azure DevOps (ADO) or similar tool for tracking work in Agile approach.
- Strong interpersonal skills including ease in dealing with senior leaders and ability to build strong networks and working relationships.
- Demonstrated ability to multi-task, handle challenging situations and work well under pressure and within tight timelines.
- Proven ability to develop and maintain project schedules in MS Project
- Strong written and verbal communications skills.
- Positive, proactive and professional attitude.
- Demonstrated analytical and problem-solving skills.
- Demonstrated ability to perform research-related tasks (i.e., the use of various paper and electronic resources, analysis and synthesis of documents).
- Highly developed sense of motivation, independence, diplomacy and initiative.

**Assets**
- Knowledge and experience with MS Project and SharePoint
- Bilingualism (French/English)

**Job Type**: Fixed term contract

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Ottawa, ON

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