Subcontracts Administrator

**Subcontracts Administrator (Temporary)**:

- Location: Ottawa, ON, CA, K1P 5E7
- Onsite or Hybrid:
**Subcontracts Administrator (Temporary 18 Months)**
**Victoria, BC**
- Expected Salary $57,508 to $86,262_

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability, and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.
- Babcock’s Purpose is to create a safe and secure world, together. Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:

- Challenge the status quo, **Be Curious**, and ask, ‘how might we?’
- Whenever measuring success, **Think: Outcomes** and positive impacts.
- **Be Kind** to ourselves, each other, and our planet.
- Babcock employees **Collaborate** - we are greater than the sum of our parts,
- **Be Courageous**- be brave, ambitious, and determined.
- Everyone has a part to play - **Own and Deliver** to be successful.

Babcock is grateful to work on the traditional territories of many Nations across Canada. Babcock respects the special relationship that the First Nations, Inuit, and Métis have with the land and recognizes that we are privileged to use and share this land. Babcock is committed to being a good neighbor, ensuring that we are positively contributing to society’s progress and building meaningful and mutually beneficial relations with Indigenous peoples, businesses, and communities.

In this role, you will:
Contract Administration:

- Support the Supplier Relationship Management Program as directed by Manager of Subcontracts.
Conduct subcontractor on-site meetings
- Work closely with the Project Management Team to ensure the subcontractor is compliant with security requirements, working within the SOW and staying on schedule
- Resolve Subcontractor issues through continuous improvement approach
- Manage supplier performance to cost, delivery/schedule, quality, technical and contractual requirements
- Provide cost savings through negotiations to ensure that we are providing our customers with best value
- Grow supplier relationships to ensure continued or improved performance levels are achieved
- Review and process supplier’s invoices and maintain change order requests in a timely and efficient manner
- Responsible for reporting and achieving program milestones including cost, schedule and quality

Contract Formation:

- Work in collaboration with Project Managers to develop Work Packages, Statements of Work (SOW) with Project and managing workflows through the approval process
- Analyse supplier proposals, utilize source selection techniques (best value, total cost of ownership, etc.), establish negotiation and identify supplier risks/opportunities
- Provide updates for weekly Subcontract meetings
- Support Commercial Team to ensure complete flow down of Prime Contract requirements into appropriate Subcontract terms and conditions
- Ensure all subcontracts meet relevant Babcock Canada’s Commercial and Health & Safety policies and procedures
- Work closely with the Strategic Procurement Team to support supply chain strategies and Category Management
- Source and negotiate target rates and award Subcontracts for Technical Services in Marine, Aviation and Nuclear Sectors
- Work closely with export compliance personnel to ensure subcontractor compliance with all relevant export regulations.
- 3+ years’ experience/education (or combination) in in contract administration
- Ability to use MS Project and the suite of MS Office
- Excellent written and oral communication skills
- Ability to multitask in a fast-paced environment
- Experience in Marine, Aviation, Nuclear, Defence or Public Works projects in an asset
- Knowledge of commercial b