Facilities and Planning Coordinator

Facilities
and Planning Coordinator

Our District

From coastal beaches to mountain

forests, North Vancouver School District - “the natural place to learn”
- provides world-class instruction and a rich diversity of engaging programs to

inspire success for every student. Our 25 elementary and 7 secondary

schools, 2600 staff and 16,000 students offer a safe and nurturing

environment based on trust, respect, responsibility and collaboration. We are

looking for enthusiastic and positive individuals to learn, share and

grow with us in “the natural place to work”.

The Role

The Facilities and

Planning Coordinator will be primarily responsible for supporting the

Facilities and Planning team with project development, plus the delivery and

execution of operational support services. The role will support the Facilities

and Planning Department which includes: Rentals, Service Operations,

Maintenance and Planning. In addition

the role will also work in close alignment with School Administrators, Health

& Safety and ICT with the ongoing design and site coordination of a variety

of projects.

Duties &

**Responsibilities**:
Operational

Support Services
- Providing oversight and guidance of

the Cheakamus Centre’s Facilities Management vendor in the execution of

maintenance programs.
- Oversee and assist with the

development of asset management planning priorities for the infrastructure and

buildings, including Cheakamus Centre.
- Assist with the development and

delivery of minor capital and life-cycle renewal projects throughout the North

Vancouver School Districts portfolio of properties.
- Oversee and develop maintenance and

equipment plans for mobile assets (school buses, trades vehicles, equipment and

related infrastructure).
- Oversee and develop maintenance and equipment

plans for school-based Video Surveillance and Card Access Systems.
- Develop best practices and provide

global support, training and oversight for security related systems and

infrastructure.

Strategic

Leadership

Contribute to the continuous optimization,

improvement and efficiency of the Facilities and Planning team, including:

- Evolution of standard practices.
- Review and update owner’s project

requirements.
- Introduction of new best practices.
- Assist with the development of

maintenance plans and warranty regimes for new buildings and systems.
- Prepare service level agreements for tendering

specialized services, such as fire and life-safety maintenance.
- Assist the Service Operations

Managers and the Manager of Energy and Sustainability with project development

and execution.

Business Development &
Operations
- Conducting facilities inspections and

physical audits of properties.
- Coordinating consulting studies and

reviews of existing building systems and replacement/upgrade options.
- Contract administration, construction

coordination, and contractor supervision.
- Manage and administer contemplated

change orders and process.
- Participate in building commissioning

and administer resolution of post-construction deficiency issues.
- Oversee the coordination and move-in

at project occupancy stage, including coordination of new equipment delivery

and installation.
- Update building documentation, such

as design aid sheets, fire safety plans,and site drawings to reflect as-built

conditions.
- Maintain School Districts digital

library of as-built drawings, and operations and maintenance manuals.
- Utilizes the Computerized Maintenance

Management System (CMMS) to coordinate all work requests, inspections and asset

work history.
- Works closely with the Service Center

Coordinator to update any changes to asset information in the CMMS.
- Coordinates client communications

regarding the Cheakamus sites.
- Facilitate Annual Insurance and

Capital Asset Management Systems condition assessments and audits.
- Coordinate follow-up actions and

complete closure reports with regard to the above inspections.

Financial Planning and

Management
- Compiling project estimates and

expenses for annual capital and operating budgets and grant submissions.
- Development of minor capital projects

scope, coordination of design and specifications for RFP’s and tenders.
- Utilizing tools, such as the

Ministry’s Capital Assessment Management System (CAMS) to identify and

prioritize life-cycle renewal projects.
- Utilizing tools such as the

Ministry’s Capital Asset Planning System (MyCAPS).
- Responsible for developing detailed

operating budgets for projects.

Qualifications/Skills
- Ability to meet deadlines, manage

time and prioritize duties
- Ability to work flexible hours or

schedule
- Ability to problem-solve, negotiate

and work effectively with others
- Ability to communicate effectively

with leadership, staff and public
- Strong customer/client service

background
- Ability to work independently with

limited supervision
- Ability and experience managing

employees in a unionized env