Board Governance Officer

**At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.**

**We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.**

**Join us in helping diverse Canadians and newcomers achieve their full potential**

**POSITION**: Board Governance Officer

**REPORTING TO**: Chief Executive Officer

**SCHEDULE**: Monday to Friday, 8:30 a.m.4:30 p.m.; occasional evenings and weekends

**Summary**:
The Board Governance Officer (BGO) is responsible for confidential executive and management support to the Board of Directors and the Chief Executive Officer of Achev. The Board Governance Officer reports directly to the Chief Executive Officer (CEO) and provides support to the Board Chair, Committee Chairs and the Board of Directors on Board administration and governance matters.

The Board Governance Officer acts in the best interest of the organization, exercising the appropriate care, diligence, and skill, with regards to all accountabilities, responsibilities, and duties, and contributes to ensuring that the organization works continuously to implement appropriate administrative and governance practices, and conducts business in compliance with the Canadian Not-for-Profit Corporation Act (CNCA).

This role requires someone who is able to prioritize and multi-task, and be flexible to changing priorities while also producing high-quality and accurate deliverables. This position requires a high level of professionalism and confidentiality.

**Duties and Responsibilities**

**Support to the Board of Directors and Associated Committees**
- Work under the direction of and in collaboration with CEO, to ensure Board of Directors and Committee members are supported in such a way that allows them to adequately and with ease, perform their duties
- Leads the planning and organization of all meetings of the Board of Directors and its associated standing and ad-hoc/special Committees, including the Annual General Meeting and Special Meetings of the Members, Board Orientation Sessions and Board Professional Development
- Responsible for the management of logistics of all Board of Directors and Committee meetings, including:
o Securing meeting space, AV requirements, and catering; coordinating, directing setup and takedown

o Collecting documentation, editing, compiling and posting meeting packages

o Ensuring that appropriate notice period(s) are met

o Liaising with guest speaker(s) for Board or Committee meetings, orientation or professional development

o Preparing documents for the Chair of the Board and/or associated Committees

o Liaising directly with Chairs and Members as required
- By-Laws and Policy Management

o Managing the annual review/approval cycle

o Maintaining a thorough knowledge of By-Laws and Policies

o Proactively identify the need for new policies or offer advice on streamlining existing policies where appropriate

o Actively participate in the updating of policies including researching best practices and examples to inform Achev ’s policies
- Minutes/Records Management:
o Capture meeting minutes, produce minutes and distribute them to appropriate staff and Board or Committee Chair for approval

o Maintain the corporate minute books, virtually on the governance portal, and in print for the Board of Directors and its associated Committees (Human Resources and Compensation, Finance and Audit, Governance and Nominating, Strategic and Risk Management)

o Determine, implement, and maintain appropriate records management terms and protocols, as well as appropriate technology and protocols to enhance the effectiveness of the governance office

o Maintain and update governance portal to ensure it remains and effective and efficient tool
- Manual Management

o Ensure the Board Orientation Manual is updated and posted/accessible to the new Board of Directors and Non-Director Committee Members

o Maintain the Governance Manual/documentation (By-Laws, Governance Policies, Mandates and Charters, Work Plans)
- Appointment of Directors and Non-Director Committee members

o Coordinate the execution of all legal agreements for all new and reappointed Board of Directors and Non-Director Committee Members

o Manage the onboarding program for all new appointments including scheduling of introductory sessions and distribution of appropriate materials through the portal
- Support Board of Directors and Non-Director Committee Membe