Budget & Financial Officer

Budget & Financial Officer

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary

Reporting to the Manager, Finance and Administration, the Budget and Finance Officer supports the financial planning, budgeting and reporting functions of Athletics and Recreation (A&R). The Budget and Finance Officer oversees the day-to-day financial operations and performs various accounting and financial administration duties in support of the units within A&R. The incumbent is a key contact for department managers and coordinators and provides advice on the financial administration of departmental budget and accounts. Specific responsibilities include tracking, monitoring and analysis of departmental financial statements; account reconciliation, journal entries and monitoring; financial transactions; adhering to university policies and procedures; conducting internal departmental audits; preparing annual budgets, forecasts, month and year end requirements in conjunction with staff; and supporting special projects as assigned. The Budget & Finance Officer produces accurate and precise work and is able to work effectively and independently in a fast-paced environment with a high volume of activity while meeting tight deadlines. The Budget and Finance Officer will assist with developing and implementing internal controls and financial procedures. The incumbent will also provides backup and assistance to other members of the finance unit as needed.

This position performs a range of financial and accounting duties, including processing financial transactions, journal entries, monitoring cash flows and expenditures, financial reporting, budgeting, account management, and planning. This position prepares all documentation for external audit purposes and supports the audit process. This position prepares and monitors multi-year budgets for the university, makes recommendations to senior leadership team on budgetary decisions, and participates in short and long-term financial planning. This position also directs, allocates and supervises the work of other staff.

The schedule for this position requires the incumbent to work variable hours, including regular attendance at early morning meetings.

**Job Description**:

Performs a range of financial and accounting duties, including processing financial transactions, journal entries, monitoring cash flows and expenditures, financial reporting, budgeting, account management, and planning.
- Reviews various documents and contracts such as licensing agreements to ensure accuracy with relevant transactions.
- Prepares all documentation for external audit purposes and supports the audit process.
- Prepares and monitors multi-year budgets for the university, makes recommendations to senior leadership team on budgetary decisions, and participates in short and long-term financial planning.
- Acts as a primary resource to department staff on the financial administration of operating fund budgets and accounts.
- Provides input on the review, development and implementation of administrative and financial policy, procedure, and guidelines for the department.
- Directs, allocates and supervises the work of other staff.
- Conducts the Athletic Financial Awards annual transfers, reconciliation and reporting.
- Other duties as required in support of the department and/or unit.

Required Education
Four-Year Bachelor Degree or equivalent.

Required Experience
More than 5 years of experience.

Required Licenses and Certifications
Chartered Professional Accountant (CPA) designation considered an asset.

Job Knowledge and Requirements
Knowledge and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
- Provide effective consultation and advice on non-straightforward and/or complex issues.
- Interaction with others requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the different needs of different audiences.
- Builds relationships, trust and credibility.
- Manage own work, train and review the work of the team to see commitments through to completion.
- Set work priorities and direction, supporting the unit in achieving goals and objectives.
- Identify in advance when the intended results may not be achieved and develop a plan to address the gaps.
- Actively participate in project team meetings and develop team and unit project plans.
- Lead procedural or technological change within a unit.
- Identify opportunities to improve the effectiveness and eff