Secretary, Community Use of Schools

2 weeks ago

Ontario, Canada York Catholic District School Board Full time

YORK CATHOLIC DISTRICT SCHOOL BOARD

Secretary Community Use of Schools

Exempt 2B - $55,558 -$58,554 per annum

**Position Summary**:
Under the direction of the Manager, Facilities Services Unit, the Secretary, Community use of Schools performs various clerical duties to assist and support the department.

**Major Responsibilities**:
Meet with permit holders regarding any concerns with respect to their permits

Assists outreach coordinator in all areas when needed, assumes all duties in their absence

Calculate and prepare invoices and quotes for all permits programs and events at the school

Ensure applicants have appropriate insurance

Reconciles paypay/cheque payments and processes SAP cash receipt reports daily for accounting department

Prepares documentation for cheque requisitions in order to reimburse permit holders for cancelled permits

Calculates staff overtime and insurance premiums for all programs and events

Preparing/producing/maintaining misconduct reports in the event of any misuse of property

Update and maintain Ministry Grant Funds Report and Ministry of Education Reports regarding community use of school programs and events

**Skills and Competencies**:
Excellent verbal and written communication skills

Well organized and attentive to details

Able to multi-task and manage a varied workload

Solid working level knowledge of SAP and Microsoft Office

Knowledge of eBase and Permits Application Portal is an asset

**Qualifications and Experience**:
High School plus administrative assistant or business program course/certificate

1 to 2 years of previous work experience

Commitment to Equity

YCDSB is an equal opportunity employer committed to providing an environment of diversity and employment equity and is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that we serve.

We are proud to have built a culture that thrives on idea-sharing and collaboration, always finding ways to continue to create a warm, welcoming and inclusive work environment. We are committed to being an equitable employer, providing an inclusive environment for a diverse workforce, including but not limited to, women, persons with visible and invisible disabilities, Indigenous persons, and ethnic visible minorities.

Accessibility

Vulnerable Sector Screening

Mission Statement

Guided by Gospel Values and Catholic Virtues, in partnership with home and Church, we educate and inspire all students to reach their full potential in a safe and caring environment.

Vision Statement

Our students will become creative and critical thinkers who integrate Catholic Values into their daily lives, as socially responsible global citizens.

Catholic Education Centre

320 Bloomington Road West, Aurora, Ontario L4G 0M1 - (905) 713-1211

Elizabeth Crowe Domenic Scuglia

Chair of the Board Director of Education

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