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Part-time Scheduling Coordinator- Villa Colombo

2 weeks ago

Toronto, Canada Extendicare Full time

**Department**:Resident Services

**Position**:Resident Services Scheduling Coordinator

Week 1- Sunday 8:00am-4:00pm & Wednesday 3:00pm-11:00pm,

Week 2 - Saturday, Sunday & Thursday 3:00pm-11:00pm

**Status**:Permanent Part Time (37.5 hours biweekly)

**Date **Required**:ASAP

This position is responsible for scheduling, payroll entry and other administrative and clerical activities for Resident Services Scheduling, including, responding to telephone calls, filing, photocopying, word processing, etc.

**RESPONSIBILITIES INCLUDE (but are not limited to)**:

- Develop and maintain excellent open lines of communication with staff, supervisors and managers, other departmental managers/supervisors and other staff doing replacement scheduling during off-hours.
- Maintain employee demographic information.
- Provide reports and information related to attendance and other Human Resources related matters, i.e., lateness, occupational health, etc. Liaise with Human Resources for selection and recruitment (internal and external).
- Assist with respect to daily correspondence, mail, filing, and follow-up documentation retrieval.
- Write and /or prepare correspondence, memoranda, reports and other documentation as required.
- Participate in a variety of projects; gather and analyze data; prepare recommendations; as required.

**EXPERIENCE & EDUCATION**
- Minimum Post Secondary Education required with a degree or diploma in a related field, i.e. Business Management / Administration
- Minimum 1-2 years experience working in a scheduling coordinator or office administration role.
- Advanced computer skills including ability to work in Word, Excel, punch card, scheduling and payroll databases.
- Demonstrated ability to organize work to meet competing demands on time.

**COMPETENCIES **(Behavioural & Technical Skills)**
- Excellent organizational, observational, interpersonal and communication skills (written and verbal).
- Strong documentation skills. Able to produce reports on excel and set up systems for scheduling.
- Ability to Multitask and Prioritize and a strong attention to detail
- Ability to demonstrate positive and pleasant demeanor & able to handle difficult situations in a professional manner
- Demonstrated excellent attendance record
- Works independently as well as within a team

**Time Type**:
Part time