Project Coordinator

**JOB DESCRIPTION**

**Posting #RI-25-030**

**Posting Period - June 9 to 23, 2025**

**POSITION: Project Coordinator**

**FREEDcan**

Eating Disorder Research Lab

Existing Vacancy

**TERM**:Full-time (1.0 FTE), 12-month contract with a possibility of extension

**SALARY**:$30-$35/hr, Will be commensurate with skills and experience

**REPORTS TO**: Dr. Nicole Obeid, Scientist and Janessa Porter, Research Program Manager

Children’s Hospital of Eastern Ontario Research Institute Inc. (“CHEO RI”) is the research arm of the Children’s Hospital of Eastern Ontario - Ottawa Children’s Treatment Centre (“CHEO”) and an affiliated institute of the University of Ottawa. We acknowledge that Ottawa is built on un-ceded Algonquin Anishinabek territory. The Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO RI also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land. CHEO is a beloved institution and workplace that is widely recognized for being an anchor in our community. CHEO RI works to create new knowledge and evidence to support CHEO in its provision of world-class care to our children. Our mission at CHEORI is to connect exceptional talent and technology in pursuit of life-changing research for every child, youth and family in our community and beyond.

**CHEO RI has an immediate requirement for a Project Coordinator.**

**RESPONSIBILITIES**

**Project Coordination**
- Develop and coordinate detailed project plans, including scope, workflows, timelines, deliverables, and resource allocation.
- Organize, monitor, track and report project progress.
- Help to ensure project activities are completed within timelines
- Provide comprehensive and consistent documentation of project activities and progress, including charters, work plans, and reporting.
- Coordinate meetings, prepare meeting agendas in collaboration with the team, and facilitate meetings where appropriate to monitor progress, address challenges, and collaboratively work through project content.
- Provide guidance and practical support to the research team.
- Collaborate with research staff, students and volunteers and internal and external collaborators.
- Contribute to the preparation of funding proposals and knowledge translation products.
- Coordinate project governance structures, including steering committees and working groups.
- Identify and address emerging challenges proactively.

**Implementation and Service Support**
- Serve as a key liaison between study personnel, leadership, and FREEDcan partners.
- Contribute to coordination and logistics of implementation and service activities with pilot sites.
- Coordinate the development and dissemination of service-related knowledge products, tools and resources.
- Support team members in the development and customization of materials.
- Identifies, troubleshoots, and resolves issues that arise during the implementation process.
- Planning and coordinate all relevant details and tasks for training sessions with pilot sites.
- Contribute to the creation of policy briefs and proposals, national standards and other knowledge products related to FREEDcan service.
- Support ongoing knowledge translation efforts with system partners, policy makers, researchers, clinicians, and individuals with lived expertise.

**Engagement**
- Facilitate communication and coordination with diverse project partners, including clinical advisors, youth and family partners, eating disorder service staff and community-based services.
- Lead and organize meetings for the Youth and Family Advisory Committees.
- Develop and implement community engagement strategies and tools to ensure inclusive participation.
- Conduct knowledge-sharing sessions to keep partners informed and engaged.
- Collaborate with clinical, academic, and lived expertise partners to integrate evidence-based approaches.
- Prepare and facilitate external meetings with project partners, provide status updates, and communicate deliverables and timelines.
- Support the planning of knowledge mobilization summits and other key events.
- Maintain and strengthen partnerships across Canada through regular engagement.
- Perform other related duties as assigned by supervisor.

**QUALIFICATIONS, SKILL AND ABILITIES**
- Master’s degree in public health, psychology, health policy, health administration or a related field (Essential)
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements (Essential)
- Strong project management skills with demonstrated ability to meet timelines and deliverables, and ability to manage competing priorities (Essential)
- Proven experience coordinating complex, multi-site projects at a national or provincial level (Essential)
- Strong interpersonal skills to build