Ar Clerk

We are looking for an AR Clerk / Credit & Collections / Administration Support to contribute to the growth and success of by supporting the company’s positive and professional image with clients, suppliers and the general public through helpful and courteous interaction in person and on the telephone. Assist in establishing and maintaining a professional credit department that maximizes sales while minimizing bad debt in an efficient and consistent manner. Provides support to the Finance and Admin departments with general administration duties.

**Location**

Airport Road and Williams Parkway

**DUTIES & REPONSIBLITIES**

Credit/Collections
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
- Prepare bills, invoices and bank deposits
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Verify discrepancies by and resolve clients’ billing issues
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Generate financial statements and reports detailing accounts receivable status
- Open / Update credit reviews on a daily basis both in IC Enterprise and using effective excel spreadsheet tools
- Follow Up with Customers on a timely basis to ensure that all credit and banking references are received in order to complete monthly reviews
- Assist in the collection and reconciliation of accounts as requested by the Credit Specialist.

Annual Reviews
- Initiate customer contact for updated credit documents and/or verify current information supplied before starting annual review.
- Requesting and documenting credit information from all available sources.
- Make recommendations before passing to Credit Specialist for final review

Back up to Credit Specialist
- To act as a backup and assist when required to the Credit Specialist in the following areas:

- Management of customer credit files and customer system files.
- Other responsibilities as requested by Credit Specialist & Controller

Other Credit Responsibilities
- Reporting - creating and managing credit related spreadsheets.
- Account Maintenance.
- Credit reference requests.
- File management.

**Reception**
- Answer all incoming telephone calls
- Direct calls to the appropriate person/department
- Distribute messages and respond to special requests
- Provide callers, visitors and staff with information and assistance
- Maintain a well organized reception area and waiting area
- Greet visitors courteously
- Maintain boardroom scheduling
- Maintain office attendant

***Other
- Handle the purchasing of all office supplies by recording paper, inventory tags, sanitary supplies and kitchen supplies when required
- Provide assistance to collections department by making collection calls & updating collection notes in 1C Enterprise
- Provide assistance to others in department as work load allows
- Participate in cross-training initiatives
- Other duties as required

**KNOWLEDGE AND SKILLS REQUIRED**
- Minimum of 3-5 years collection experience in a commercial, domestic collection environment
- Excellent communication, presentation & inter-personal skills
- Proficient MS Office skills
- Highest standards of integrity, accuracy & time management
- Team player with strong initiative, positive outlook and high energy to assist as required assisting in meeting team goals
- Understanding of credit fundamentals including
- Knowledge of and experience with 1C Enterprise or information management systems