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Contracting System Administrator
3 weeks ago
**Job Information** Job Requisition ID: 72195 Ministry: Health Location: Edmonton Full or Part-Time: Full-time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Competition Closing Date: June 10, 2025 Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,139/year) The Ministry of Health is building a more resilient and sustainable health care system that can support Albertans getting care when and where they need it, while responding to system-wide health challenges, improving health outcomes, and maintaining fiscal responsibility. The ministry supports Albertans’ health and well-being throughout their lives by protecting public health and promoting wellness; coordinating and delivering safe, person-centered, quality health services; planning capital infrastructure; supporting innovative information management and technologies; regulating health care; and funding the health system. The Department of Health establishes the Government of Alberta’s strategic direction for health, including advising government on health policy, legislation and standards, and public health concerns; monitoring and reporting health system performance; setting policies and priorities for the electronic/digital health environment; and providing oversight and ensuring accountability across the health system. For further information, visit the ministry website at Are you passionate about delivering efficient procurement services that support the delivery of patient-centric, high-quality healthcare? Alberta Health Services is seeking a Contracting System Administrator to join our Procurement and Systems Optimization Secretariat team. Reporting to the Manager, Operations Support, this position plays a critical role in coordinating contract documentation processes, supporting procurement systems, and ensuring regulatory compliance. You will work within a collaborative, high-performing team that supports Alberta Health Service's mission of promoting health and wellness for all Albertans. **Role Responsibilities**: We are seeking a meticulous and detail-oriented Contracting System Administrator to join a dynamic team. In this critical role, you will ensure that contract records are accurately maintained, compliant with relevant legislation and internal policies, and correctly integrated into our Contract Lifecycle Management (CLM) system. This position requires a strong understanding of document and records management, excellent organizational skills, and the ability to work collaboratively with internal and external stakeholders. You’ll support end-to-end contract management processes, audit compliance, and records lifecycle duties that are key to operational integrity and service delivery. The job responsibilities include: **Contract Records Management & Compliance** - Conduct thorough reviews of all contracts for completeness and adherence to AHS policies and legal requirements. - Ensure contract data is accurately entered into CLM to maintain reporting reliability. - Perform due diligence on "Requests for Contracts" to ensure compliance with the Delegation of Financial Authority (DOFA) and ensure all fields are completed. - Train staff on best practices related to information and records management. - Convert and migrate archived contracts and documents into current systems. - Produce and analyze audit compliance reports and share findings with relevant teams. - Offer guidance on procedures related to contract policies, approvals, and system use. - Prioritize workloads based on contract execution dates, political priorities, and patient care impacts using critical thinking skills. - Post all RFX (Request for Proposal) documents accurately to the APC system, ensuring due diligence and accuracy in all submissions. - Enter, attach, and manage all documents in CLM and ensure timely posting of award information within 72 days. - Prepare and send executed agreements to all relevant stakeholders in a timely manner. - Create and manage envelopes and signature templates for contract signing and other legally binding documents through DocuSign. **Administrative and System Support** - Provide administrative support to Contract Coordinators, including documentation, reporting, filing, and contract monitoring. - Manage the creation and closure of contract requests in CLM and track workflows via JIRA electronic ticketing system. - Support Contracting activities by creating sites in CLM, tracking milestones, and ensuring proper contract documentation. - Resolve vendor-related issues, ensuring proper signatures are obtained and executed contracts are received. - Conduct vendor name verification and recommend necessary updates or merges in CLM and related systems. - Maintain and configure Intranet posting updates and new pages for CPSM departments based on naming conventions and metadata updates. **Process & System Maintenance**: - Create and maintain internal pro
