Receptionist

2 weeks ago

Regina, Canada Ethemba Health and Image Centre Full time

Ethemba Health and Image Centre, part of the Dermapure medical aesthetic clinics, is seeking a friendly and organized **Receptionist** to to work on Fridays, with the possibility of adding other days if needed.

**Main responsibilities**:
**1. Greeting Customers/Customer Service**
- Greet customers when they arrive at the clinic and provide outstanding customer service.
- Create a file for each new customer and update existing customer files.
- Book customer appointments and manage the appointment calendar.
- Prepare customer files for next-day appointments.

**2. Reception Management**
- Implement the clinic’s opening and closing procedures.
- Manage correspondence and postal mail.
- Establish the day's treatments in collaboration with the consultant.
- Ensure that the reception area, boutique area and waiting area are properly maintained and stocked.
- Order office supplies and beverages.
- Close batches, balance daily reports and transfer receivables to accounting.
- Ensure availability of cash in the register and notify the person in charge.

**3. Customer Invoicing**
- Prepare customer invoices and verify invoices daily.

**Required professional qualifications and experience**:

- High school leaving diploma is mandatory, training in secretarial/office systems would be an asset.
- At least two (2) years of experience in a similar role.
- Proficiency in Microsoft Office Suite.

**Required personal competencies**:

- Must be available to work on Fridays and other days will be on call.
- Customer oriented.
- Ability to communicate effectively.
- Demonstrated teamwork and collaboration skills.
- Honest and trustworthy.
- Demonstrated initiative and autonomy.
- Ability to plan and coordinate activities.
- Demonstrated rigor, reliability and flexibility.

**Job Types**: Part-time, Permanent

**Benefits**:

- Company events
- Store discount

Flexible Language Requirement:

- French not required

Application question(s):

- Will you be available to work on Fridays?

**Experience**:

- Customer service: 1 year (required)
- Receptionist: 1 year (required)

Work Location: In person

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