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HR & Payroll Administrator
3 weeks ago
Eventscape, a global leader in custom architectural fabrication, is looking for an **HR Coordinator** to support our diverse HR functions and employee programs.
In this role, you will manage full-cycle recruitment, streamline onboarding, support payroll and benefits administration, and contribute to a positive and inclusive workplace culture. As a key player in our HR team, you’ll work closely with departments across the company, ensuring smooth, effective HR operations that reflect our commitment to excellence and innovation.
**This is 100% in-office position in Etobicoke (Toronto), Ontario, Canada.**
**WHO ARE WE?**
Eventscape is a global leader in custom architectural fabrication, committed to tackling challenging designs and pushing the boundaries of innovation. We specialize in engineering, fabricating, and installing cutting-edge projects for top architects, designers, developers, contractors, and artists.
With state-of-the-art machinery and expertise in both traditional craftsmanship and advanced digital fabrication, Eventscape is where innovation meets excellence.
**ABOUT THE ROLE**
Responsibilities of the HR Coordinator will include:
- ** Support full-cycle recruitment**: Work closely with managers to understand their needs, post roles, screen resumes, conduct interviews, and prepare offer letters to match the right talent with open positions.
- ** Manage onboarding processes**: Set up workstations, organize onboarding kits, conduct first-day orientation, administer H&S training, and configure HRIS for new hires.
- ** Payroll Administration**: Enforce accurate timekeeping, troubleshoot discrepancies, and ensure data accuracy within payroll systems.
- ** Employee Benefits**: Administer employee benefit plans and serve as the main contact for benefits inquiries.
- ** Records & Documentation**: Maintain accurate employee records, track probationary periods, and perform periodic audits to ensure data integrity.
- ** Health & Safety Leadership**: Act as a Health & Safety ambassador by participating in JHSC meetings, managing H&S programs, and maintaining certification records.
- ** Training & Compliance**:Source vendors, schedule, and coordinate compliance-related training sessions, including documentation to ensure all certifications and records are up to date.
- ** Employee Relations**: Oversee performance reviews, conduct exit interviews, assist with performance management, and carry out workplace investigations as needed.
- ** Best Practices**: Stay updated on HR technology, best practices, and legislation; ensure compliant policies, procedures, and documentation.
- ** Coaching & Support**: Offer guidance and resources to employees and managers on employment-related matters.
- ** Employee Engagement**: Promote a positive work culture through engagement initiatives and assist with coordinating and executing employee events.
**ABOUT YOU**
**Education & Experience**:
- Must have post-secondary education in Human Resources or a related field.
- ** 3+ years of experience in HR.**
**Knowledge & Skills**:
- Strong understanding of the Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), and Ontario Human Rights Code (OHRC).
- Proficiency with Office 365 Suite, including advanced Excel skills.
- Familiarity with ADP Workforce Now (an asset).
- Expertise in MS Office and Acrobat Pro.
- Experience performing boolean searches and using Applicant Tracking Systems (ATS) and job posting platforms.
- Social media and tech-savvy.
**Personal Attributes**:
- Strong attention to detail and excellent time management skills.
- Exceptional written and verbal communication skills.
- The ability to communicate with tact and diplomacy.
- Strong problem-solving skills.
- Ability to manage multiple competing (and sometimes changing) deadlines effectively.
**Additional Requirements**:
- Ability to travel between our facilities in Toronto.
- Valid driver’s license and access to a vehicle (an asset).
**WHY EVENTSCAPE?**
Claim your place in our supportive network, where you’ll be inspired, challenged, and rewarded Here’s why you should join our team:
- ** Extended health and dental benefits** after 6 months.
- ** Collaborate with a multidisciplinary team** of architectural fabrication experts in our open concept office.
- ** Be part of frequent contests, celebrations, and social activities.**:
- ** Work alongside some of the most creative, talented, and passionate individuals** in the industry.
- ** Stay at the forefront of technological innovation** with our state-of-the-art machinery.
- ** Contribute to unique, challenging projects** and enjoy the reward of seeing them come to life through fabrication and installation.
- ** Be part of a socially conscious, family-owned company** that values community and care.
**APPLY NOW**
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