Project Administrator Assistant

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice while providing services for clients and projects nationwide.

We believe in taking care of our people and helping them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects; discover new and developing technologies, practices and techniques; and flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

**Location**: Victoria, BC

**Start Date**: Immediate

**Compensation**: $45,000 - $60,000, dependent on experience

This is an opportunity for a 12 month contract, with the opportunity for part time or reduced hours during this time period. Upon the end of the contract period, there may be full time permanent roles available to continue your career with RJC

**Administrative Duties**:

- Liaise with other Project Administrators to cohesively support the broader team
- Type, edit, proofread, and produce various administrative documents including proposals and related reports and correspondence.
- Digitally file documents and maintain templates for efficient proposal workflow, as necessary.
- Tracking project deliverables and resources using software tools and input from the project team.
- Assist with boardroom meetings, and lunch and learns.
Assist with maintaining Archive File Database (digital and hardcopy)
- Performs other administrative duties as may be assigned from time to time

**Word Processing**:

- Create, edit, and proofread documents such as fee proposals and related reports and contract documents.
- Coordinate printing and binding of proposals and reports as necessary.

**Filing and Document Control**:

- Assist in filing digital and paper correspondence, invoices, reports, and proposals.
- Assist with receiving, processing, sorting and filing of internal and external documents such as invoices, test reports, submittals, requests for information and related financial and contractual documents (letters, reports, proposals, design notes, drawings, meeting minutes, and promotional materials)
- Maintain the archive file database, ensuring accuracy and accessibility of records.

**General Housekeeping Maintenance**:

- Ensure cleanliness and tidiness of office spaces, particularly after meetings and presentations.
- Assist with miscellaneous facility duties as required.

**Qualifications**:

- High school diploma or equivalent; additional qualifications in office administration or related field preferred.
- Working knowledge of database management
- Intermediate to advanced skill levels with Microsoft Word, Excel, PowerPoint and Adobe Acrobat (Experience with Microsoft Project is desirable)
- Committed to client service
- Previous experience in administrative role is a definite asset.
- Proficiency in Microsoft Office Suite and familiarity with office equipment.
- Strong organizational and multitasking
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and professionalism at all times.
- A fun sense of humour