Maintenance Scheduler

Job Title

Maintenance Scheduler

Who are we?

Founded in 1924, Irving Oil is a family-owned international refining and marketing company with a history of long-term partnerships and relationships. With operations throughout Eastern Canada, New England and Ireland we focus on delivering quality products and exceptional service to our customers and our communities. Every day, we strive to put our good energy in action to bring families together, support the environment and local wildlife, and to create learning opportunities that empower the next generation.

Here's what you can expect from us:
When you're a part of our team, you'll see how we bring good energy to all that we do. At Irving Oil, we strive for a work environment where each of us feels we belong, can bring our whole selves to work, and where we treat our fellow employees with kindness and respect. Together, we will support our corporate strategy, high standards and the communities where we live and work. Our collaborative approach, safety-first culture and commitment to building resilient teams helps reinforce our internal brand position where People Matter. That's why we're dedicated to investing in our employees’ potential, so that they can reach their career goals.

**Job Description**:
What you can expect in a typical day

With thousands of maintenance activities taking place each year at our Saint John Refinery, Maintenance Schedulers are responsible for reviewing and understanding refinery maintenance plans to ensure the necessary people, parts, information, and equipment are available based on schedule commitments. By working closely with Operations and Maintenance teams, you will establish comprehensive weekly schedules. You will follow-up with area teams and other stakeholders to clearly communicate all scheduled maintenance activities and hold them accountable to their commitments. This position regularly requires reviewing work orders in the field, so the ability to wear all PPE as required is critical.

What we offer:
- Competitive salary, bonus, and pension plan- Flexible benefits, including a Health Spending Account- Wellness support, including annual wellness allowance and paid personal care days- Paid vacation and vacation purchasing- Personal and professional development opportunities- Named one of Canada’s Top 100 Employers for seven consecutive years

Your roles and responsibilities:
- Review maintenance plans and identify all resources required to complete the job: people, parts, information, materials, equipment.- Work with area maintenance teams to prioritize work; develop accurate weekly schedules including pre and post-work activities.- Ensure that all parts, materials, and equipment is secured for scheduled work; coordinate third party resource requirements.- Able to coordinate multiple stakeholders so that everything needed for a job is ready as per the plan. Hold stakeholders to account for commitments: suppliers, vendors, contractors.- Build and review all schedules for efficient execution making sure they are fully resource loaded and leveled.- Lead regular scheduling meetings; identify and lead critical path reviews.- Maintain a 3 week schedule forecast verifying that routine and all other work activities are scheduled; ensure that priority and age in backlog are considered.- Communicate additional resource requirements or work order priority conflicts.- Review daily updates against the baseline.

Professional skills- Proactive outlook; able to identify risk in the schedule and take action to mitigate, e.g. suppliers running late, damaged or lost deliveries, contractors not understand the proper scope, etc.- Excellent time management.- Attention to detail- Very strong organizational and coordination skills.- Continuous improvement mindset.- Strong oral communication skills. Ability to talk to stakeholders and hold them to their commitments in order to mitigate any problems or risks that could prevent the job from starting and ending according to the established schedule.- Comprehensive understanding of sequencing and prioritization of tasks associated with preforming maintenance activities on equipment.- Ability to work through problems and keep work on track.- Ability to push-back and question others on meeting established commitments; help them with getting the plan back on track as quickly as possible.

Education and experience- Experience working in trades beneficial but not a requirement.- Minimum 5 years of experience in refinery equipment operation or maintenance scheduling, planning, and execution.- Minimum 3 years of direct experience with maintenance activities or maintenance related projects.- Proficient with Oracle eAM, Viziya Work Align Scheduler, or Primavera P6, or similar software is an asset.- Previous experience planning and scheduling maintenance activities is a definite asset.

Job Requirements - Work Experience

Maintenance

Job Requirements - Education

Diploma / Certification

Location

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