Payroll Coordinator

3 days ago

Toronto, Canada Impact Cleaning Services Ltd Full time

**Impact Cleaning Services Ltd.**

Job Description: Payroll Coordinator

**Approved by**:

- George Boutsalis_

**Date approved**:

- November 1, 2022_

**Reviewed**:

- December 1, 2023_

**JOB TITLE**:
Payroll Coordinator

**MAIN PURPOSE OF THE JOB**:
Responsible for the daily management of schedules and timesheets to ensure Impact is meeting the contract requirements and the accurate and timely payment of all cleaning staff. Manage all timeclocks to ensure they are accurately capturing employee hours. Reporting changes to employment, including wage rates, leave of absence, etc to HR to maintain accurate employment records. Work with operations to fill employee vacancies and schedule changes. Maintain regular communication with cleaning staff to provide updates, training, and other necessary items to ensure a smooth payroll process.

**REPORTS TO**:
Business Administration Manager

**INDIRECT REPORTS**:
Finance (Controller and VP)

**DUTIES AND RESPONSIBILITIES**:
**Manage**:

- Collect and review daily, weekly and monthly timesheets
- Manage all timeclocks
- Create and update schedules
- Manage vacation, floater, and personal day accruals
- Complete payroll adjustments in a timely manner
- Report changes to employee status (hiring, termination, LOA, etc)
- Distribute payment statements and gather signed receipts (digital or paper)
- Run payroll reports

**Support**:

- Prepare employees’ compensation by the end of each month using payroll software
- Assist HR in employee updates, communication, and other items related to payroll
- Assist HR with employee administration as needed (e.g. bank accounts and tax identification numbers) into internal databases
- Answer questions about compensation, benefits, vacation, taxes and insurance deductions
- Assist in maintaining accurate wage rates and other employee-related items as per ESA and CBA

**Collaborate**:

- With Finance and HR Teams to identify efficiencies in payroll processes
- With Operations to ensure all employee schedules and time sheets are accurate
- Any other duties that may be assigned from time-to-time

**QUALIFICATIONS**:

- Proven work experience as a Payroll Officer, Payroll Clerk or similar role
- Hands-on experience with HRIS and accounting software
- Strong math skills with an ability to spot numerical errors
- Good knowledge of labor legislation
- Time-management skills
- Ability to handle confidential information
- BSc in Accounting, Human Resources or relevant field
- Payroll Compliance Practitioner Certification (PCP)

**WORKING CONDITIONS**:
Full-time in office. May be required to work after-hours as well as weekends and holidays to meet payroll deadlines.

**PHYSICAL REQUIREMENTS**:

- **
Strength Guidelines**:
May need to lift boxes and other office items up to 20 pounds.
- ** Motion Parameters**:
May be required to sit for extended periods of time.
- ** Vision and Hearing Requirements**:
May need to spend extended periods of time in front of a computer screen
- ** Psychological Demands**:
May be required to solve problems and provide analysis to manager.

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