Procurement Officer

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Supply Management, Level A2

Job Title

Procurement Officer

Department

Procurement Services | Supply Management | Financial Operations | VP Finance and Operations

Compensation Range

$6,251.00 - $8,986.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

December 26, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

**Please note: This is a temporary 12-month position, with the possibility of extension up to 18 months.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

Under the overall direction of the Procurement Services Manager, the Procurement Officer is responsible for managing procurement activities for the University s campuses, ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with the University s standard practices and all municipal, provincial and federal laws. The incumbent will comply with Supply Management s code of ethics.

Organizational Status

Reporting to the Procurement Services Manager, the Procurement Officer provides procurement support for departments, faculties, and units. Works closely and liaises with all levels of Supply Management staff and establishes and maintains close working relationships with administration, management, faculty and staff of all levels outside of Supply Management.

Work Performed

The Procurement Officer works independently and proactively under the general direction of a Senior Procurement Officer or the Procurement Services Manager to support Departments, Faculties, and units. The Procurement Officer s main areas of responsibility are: tendering processes; strategic procurement of equipment, services and supplies; supporting supplier relationships; providing expertise and guidance to staff engaged in supply chain activities.

1.Procurement of Goods and Services

a. Ensures that all procurement is in compliance with regulations and laws and related procurement practices and in accordance with the University s standard practices.

b. Promotes and adopts Sustainable Supply Chain concepts where appropriate.

c. Reviews and monitors purchase requests to ensure compliance.

d. Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Qualifications, Request for Tenders), maintaining adherence to established Supply Management sourcing processes and practices.

e. Reviews tender and award documentation with respect to the developed evaluation criteria.

f. Responsible for awarding a contract with consensus from the respective department.

g. Responsible for contributing to the category management activities (contract management; effective sourcing research and development; etc.) of Strategic Sourcing.

2. Providing Procurement Guidance and Assistance

a. Provides guidance and assistance to faculty and staff in all aspects of procurement, including the interpretation of related policies and procedures.

c. Coordinates and resolves problems with end user department and suppliers.

d. Demonstrates the procurement function as an effective resource for addressing supply chain issues within UBC.

e. Working closely with the Purchasing Operations group, communicates with and educates user departments on the correct and consistent usage of appropriate workflow channels to effectively maximize their utilization of Procure-to-Pay programs and processes.

f. Maintains active relationships with, as well as current knowledge of Strategic Sourcing and Purchasing Operations and provides technical knowledge/assistance for routine and intermediate situations.

g. Working with the Purchasing Operations group, the incumbent provides the campus with overall Purchasing Operations advice and education as/when required (Purchase Requisitions, Purchase Orders, Procure-to-Pay products and services) escalating Purchasing Operations issues to the Purchasing Operations Manager or Purchasing Operations staff as/when appropriate.

3.Records and Document Management

a. Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, corres