Coordinator (Healthcare), Actt

The Alberta Medical Association (AMA) is currently recruiting for a full time **Coordinator **with our Accelerating Change Transformation Team (ACTT).

**Why work for the AMA?**

At the AMA, we know that employees are fundamental to our success as an organization. We take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed.

**Program Overview**

The AMA Accelerating Change Transformation Team (ACTT) supports physicians and other clinical team members, improve care delivery within their practice environments.

ACTT is a program within the AMA suite of programs serving the system and physicians in their collective pursuit of better care for Albertans. Grant funding is provided by Alberta Health upon frequent and satisfactory accomplishment of goals. The ACTT program and its previous iterations (e.g. TOP, PMP, PMO) have been grant funded over 20 years. The staff enjoy a total compensation package offered by the AMA while recognizing that program funding is not guaranteed to be permanent.

**Position Overview**:
As a Coordinator, you will be responsible for coordination, administration and organization of the wide range of activities related to assigned committees, portfolios and/or projects.

Your key responsibilities will include:

- Conducting research, preparing reports, high-level presentations and other written materials for directors and project leads, within fast-paced deadlines.
- Providing project coordination on assigned projects and portfolios, which includes tracking ongoing work and emerging needs proactively.
- Organizing and managing meetings for assigned committees and projects; preparing and coordinating agendas and required documentation/materials; preparing minutes, and tracking action items.
- Conducting research, preparing reports, high-level presentations and other written materials for directors and project leads, within fast-paced deadlines.
- Interacting with external and internal stakeholders to gather and disseminate information to project leads and team members, supporting a seamless flow of communication and coordination of program/project activities.
- Overseeing the standards and guidelines of reporting and documentation for projects, ensures all information/data is standardized. Follow up with team members to identify any deviations from standards and provide recommendations for changes.

ACTT operates in a matrix project environment; designed to maximize the use of people resources and their talents across a wide variety of portfolios. This ensures ACTT is able to respond and shift to support physicians.

**Education and experience**
- Minimum requirement is a 2 year post-secondary diploma in business or related field with at least 5 years of senior administrative experience in a professional office and/or healthcare environment. An equivalent amount of education and experience will be considered.
- Project coordination, including project scheduling, coordinating of activities and reporting on all aspects of a project.
- Demonstrated experience in committee or board support, including minute taking and overseeing action items.

**Skills**
- Strong organizational and interpersonal skills, with an ability to prioritize the workload and manage working relationships along formal and informal lines across all levels of the organization.
- Excellent written and verbal skills with the ability to direct communication at target audience.
- Able to meet deadlines.
- Strong focus on accuracy, attention to detail, and quality service.
- Flexible and adaptable, able to work within a changing environment.
- Models respect and transparency by being open, acting with integrity, sharing resources / knowledge across project delivery teams.
- Able to exercise sound judgment and take initiative, using knowledge of day-to-day operations, key priorities and urgency of issues.
- Ability to work in a team environment is essential.

**Who are we?**

**To apply**:
The starting salary for this role is between $60,195 - $73,304.

**Job Types**: Full-time, Permanent

**Salary**: $60,195.00-$73,304.00 per year

Schedule:

- Monday to Friday