Manager, Internal Audit

Manager, Internal Audit

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary

The Manager, Internal Audit is a member of the Internal Audit Management Team participating in annual long-term planning, policy development and implementation and has input into financial planning and resources allocation. This is a key leadership role interfacing with Internal Audit Staff, campus departments and regulating authorities.

In consultation with the Director, Internal Audit, the Manager, Internal Audit provides leadership and has management responsibility for the Internal Audit Team members in the daily provision of exceptional client service to the Queen’s community.

**Job Description**:

**KEY RESPONSIBILITIES**:

- Contribute to the overall success of the Internal Audit department by executing the Internal Audit Plan, maintaining on-going client communications, including monitoring, and following up on the effective implementation of management action plans to address audit findings and recommendations.
- Assist the Director in the development of the annual Internal Audit Plan using a risk-based methodology, including the overall coordination of the annual risk assessment process.
- Plan, manage, oversee, and conduct audit and advisory work based on established engagement plans and in accordance with auditing standards. Ensure completion of projects within prescribed budget time and scope parameters by obtaining an understanding of the unit/function/process under evaluation, assessing risk factors and developing the project scope and objectives and detailed procedures.
- Monitor and report the progress of the annual Internal Audit Plan to the Director, Internal Audit and provide updates of staff utilization and other performance metrics as required.
- Supervise audit staff and contracted assistants, ensuring that adequate training is provided to ensure engagement objectives are met in compliance with internal audit procedures.
- Assist the Director, Internal Audit in managing third-party professional service providers as needed.
- Manage relationships with key stakeholders and ensure that there is adequate communication throughout execution of engagements so that, if appropriate, issues can be discussed as they arise.
- Prepare and present audit and other engagement results and reports to key stakeholders including senior management, the Audit and Risk Committee of the Board of Trustees, as appropriate, including final reports with detail observations/ findings, recommendations, and management’s comments.
- Represent Internal Audit on various steering committees, working groups and project teams.
- Act as a resource for departments and units with interpretation/development of policies and regulations and/or assistance in evaluating internal controls and procedures to ensure the safeguarding of university assets and the efficiency and effectiveness of operations.
- Support the Director in the continuous improvements of the internal audit process, including advancing the risk-based audit methodology, development and maintenance of the internal audit policies and procedures manual and the standardization of engagement files and working papers.
- Assist the Director to manage Internal Audit’s human resources including interviewing, hiring, and training Internal Audit’s staff and contractors, addressing staff complaints and resolving problems, and management of staff performance. Provides coaching and on-going, constructive performance feedback to team members.
- Plans, prioritizes and manages the work of Internal Audit staff, and provides strategic and tactical advice, guidance, and coaching. Identifies the need for staff resources, participates on staffing committees, and makes effective recommendations regarding staffing selection.
- Manages performance by establishing performance standards, reviewing and evaluating performance and conducting formal performance reviews of Internal Audit staff on an ongoing basis.
- Assesses staff training and development needs and ensures that staff receive training required to improve and sustain successful performance.
- Investigates, addresses and resolves staff/labour relations issues, including disciplinary matters. Makes decisions or effective recommendations on matters involving possible discipline, discharge, and probationary termination.
- Perform administrative responsibilities of the Internal Audit group, including reconciliation and maintenance of financial and time records, records management, IT administration and other general office duties, as required.

**REQUIRED