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Staffing Clerk
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Staffing Clerk
3 weeks ago
Why Fraser Health?: As a staffing clerk you will allocate and call in relief nursing and non-nursing staff to fill vacancies in accordance with applicable collective agreements. You will make arrangements for relief staff by receiving calls and making any necessary calculations to determine availability of existing staff utilizing a computerized staff scheduling system. Additionally, you will also utilize a computerized payroll system and type technical and non-technical material. At Fraser Health, we are committed to meeting the needs of our patients and residents by providing the care they need at the right time in the right place. As a single, integrated organization, our services cover tertiary hospital care, mental health, home health and public health. Our 20,000 employees take great pride in their dedication and service to improving the health care of more than 1.3 million residents, one-third of British Columbia's population. If you are looking for a region that offers "something for everyone" along with the opportunity for a rewarding career, Fraser Health is the right move For these reasons and many more, we invite you to consider joining our dynamic team - Makes arrangements for short term relief staffing by receiving notification from staff and the Program Clerks, recording calls and making any necessary calculations to determine availability of existing staff such as staff/patient ratios according to established procedures; contacts relief staff and forwards information to the clinical area; refers inquiries related to staffing issues to the Staffing Supervisor. - Allocates and calls in relief staff to fill vacancies resulting from unfilled positions such as shift changes, vacation, leaves of absence and sick leaves by utilizing a computerized staff scheduling system, processing requests in accordance with applicable collective agreements, preparing revised relief staff schedules and forwarding to the applicable clinical area; maintains related records and documentation such as relief staff availability records. - Provides staffing related information to departments including Payroll and WorkSafe BC for processing claims by compiling statistics from a computerized staff scheduling system, forwarding to the Staffing Supervisor for review and submitting to the department as requested. - Maintains timekeeping records for the office staff utilizing a computerized payroll system and submits to payroll; liaises with the Payroll Department regarding inquiries and makes timekeeping adjustments, as required. - Sets up and maintains filing system for material such as correspondence, personnel records, equipment and supply records by indexing binders, creating and labelling files and filing material as appropriate. - Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisition and forwarding to the Staffing Supervisor for approval. - Compiles statistics related to Staffing Centre functions and relief staff as requested. - Performs other related duties as assigned. Qualifications: **Education and Experience** Grade 12 and three (3) years' recent related experience or an equivalent combination of education, training and experience. **Skills and Abilities** - Ability to keyboard at 40 wpm. - Ability to communicate effectively both verbally and in writing. - Ability to deal with others effectively. - Physical ability to carry out the duties of the position. - Ability to organize work - Ability to operate related equipment.
