Account Payables

1 week ago

Fort Erie, Canada Livingston International Full time

**Accounts Payables / Receivables Agent**

Join Livingston and grow your career in the constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, sea ports, airports and other strategic locations in North America, Europe and Asia.
Our fast-paced and collaborative environment offers you the opportunity to work with leaders in the industry, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.

**Job Type**: Full Time | **Location**: ON - Fort Erie

**JOB SUMMARY**

The Agent Payable/Receivable Coordinator is responsible for accounts payable and receivables functions for our International Freight and Transportation Services (IFTS) accounts. This includes processing invoices, preparing accurate and timely payment, account reconciliations, collection of outstanding invoices, journal entries, wire payments, contra settlement, shipment releases and adhering to corporate guidelines.

**KEY DUTIES & RESPONSIBILITIES**
- Perform daily reconciliations of assigned A/R and A/P accounts - this includes, but not limited to:

- Match invoice with appropriate documents
- Review and verify invoice payment information in appropriate system
- Confirm and/or obtain approval(s) for invoices
- Prepare and mail cheques and/or wire transfer to client/agent
- Ensure billing and conversion of exchange rate are accurate prior to forwarding to client/agent
- Monitor and release vendor/agent shipments within authorized credit limits
- Input journal vouchers, PMOs and account transfers into accounts receivable system
- Ensure aging are kept at mínimal levels and minimize bad debts
- Contact clients/agents to secure and/or negotiate payment on past due account(s); identify contra settlement on assigned accounts, when necessary
- Handle client/agent queries regarding invoice, payments, credits, etc.
- Escalate complex issues or queries to Manager, Freight/Agent Payable
- Investigate and resolve invoice / billing discrepancies and disputes in a timely and effective manner
- Perform clerical duties such as filing, answering telephones, photocopying, faxing, etc.
- Perform other related duties as assigned by management
- Adhere to established policies and procedures

**KNOWLEDGE & SKILLS**
- Excellent communication (oral and written) and interpersonal skills
- Working knowledge of Microsoft Excel, Outlook and internet
- Excellent analytical and problem-solving skills
- Strong customer service and negotiation skills
- Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
- Ability to handle stressful situation with diplomacy and tact
- Ability to work as part of a team and independently as well
- Experience and knowledge working with foreign currencies
- Collection management skills

**WORK EXPERIENCE - MINIMUM REQUIRED**

2 years of related experience - AP & AR

**EDUCATION**

Required: Bachelor's Degree in Finance or Accounting

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Fort Erie, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- AP & AR: 2 years (preferred)

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