Consultancy: Organizational Design for The Study of Efficiency and Costs at Unesco Uis

OVERVIEW
**Parent Sector**: UNESCO Institute for Statistics (UIS)
**Duty Station**: Montreal
**Classification of duty station**: filter12
**Standard Duration of Assignement**: filter13
**Job Family**: Education
**Type of contract**: Non Staff
**Duration of contract**: From 1 to 6 months
**Application Deadline (Midnight Paris Time)**: 28/02/2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Background
The UNESCO Institute for Statistics (UIS) is the statistical office of UNESCO and is the UN depository for global statistics in the fields of education, science, technology and innovation, culture and communication. Over the past 25 years, the UIS has significantly improved UNESCO’s statistical program, delivering timely, accurate and policy-relevant statistics essential in today’s increasingly complex and rapidly changing social, political and economic environments.
The international development community has entrusted the UIS with the mandate to develop the methodologies, standards and indicators crucial for achieving SDG 4 - Education 2030 as well as key targets in science and culture, in close consultation with partners. UIS efforts span several areas, including setting measurement standards, developing indicators, collecting and disseminating data, and building capacities of countries to produce their own data to report on and monitor progress towards SDG 4 and other targets.
The UIS has positioned itself at the center of key debates of global development agenda in recent years and is continually seeks ways to strengthen its delivery. The Transformation Proposal endorsed by the UIS Governing Board in 2022 called for reinvigorating and re-specifying the UIS mandate and spirit, and for adopting a new, streamlined, organizational structure aligned with its core functions. A key aspect of the transformation process is concentrating resources on the fundamental functions the Institute must perform, those functions that no other institution can (naturally) play and which serve the strategic education goals set by the international community.
To revise and implement the recommendations of the Transformation Proposal, UNESCO UIS is seeking expertise in carrying out an analysis of the current fitness of staff allocation across units to tasks, whenever possible benchmarking against relevant organizations or specific units/initiatives within them.
Purpose
The UIS would like to carry out an analysis of the cost and efficiency of its education statistics functions with a particular focus on current fitness of staff allocation (across units) to tasks. The analysis will include benchmarking against relevant organizations (UN bodies, non-profit/academic organizations) or specific units/initiatives within them and lead to a set of recommendations on organizational structure and staffing.
Long Description
Main Responsibilities and Tasks
A. Data Analysis on UIS Efficiency
Activity 1 - Calculation of Inputs and Outputs at UIS
Develop an analytical framework for assessing UIS efficiency for each key priority organizational unit that includes measuring UIS inputs against its outputs, and evaluating the current fitness of staff allocation to tasks. To the extent possible, utilize a recognized methodology for measuring organizational efficiency, and take into account that units collaborate, so it is not always possible to calculate a fully attributable output to each unit Thus, both the overall output and some estimate of unit output, are of interest.
Compile and measure the level of UIS outputs, including statistical output (via the UIS portal and other outlets), reports, presentations, etc., for priority UIS units.
Compile the staffing and budget data for those units and estimate costs for key outputs.
Compare UIS outputs against inputs, utilizing metrics such as output-per-staff or total cost per unit of output. Summarize data in tables or graphs, by unit/department.
Produce a short summary document that includes methods, data, findings and recommendations
Activity 2 - Benchmarking on Organizational Efficiency
Select comparator/peer organizations and their relevant units/departments, in consultation with the consultancy team and UIS senior staff.
Identify data sources to help compile and measure relevant outputs and inputs in the comparator organizations. This can include publicly available information (annual reports, public financial statements or annual budgets) or other sources.
Compare outputs with their associated inputs and costs, for each of the comparator organizations, similar to Activity 1. This should have a particular focus on outputs per staff.
Produce a short document that includes summary tables comparing UIS efficiency to that of relevant units at comparator organizations.
Long Description
Activity 3 - Analysis of UIS Organizational Structure & Benchmarking
**UIS Analysis**: Analyze the internal organization (size