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Communications Assistant C

2 weeks ago

Montréal QC, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
McGill Residence Life is hiring a Communications Assistant C (hereby known as Residence Life Facilitator) for the 2025 winter semester. Under the general direction of the Residence Life Manager, Residence Life Facilitators plan and produce events across all McGill Residences throughout the academic year. They also provide administrative support to assist in the overall functioning of the Residence Life Office, work with partners across campus to promote community in Residence and establish and assist Residences Councils. Applicant must be returning McGill student. This position located at McGill's Macdonald campus in Ste Anne de Bellevue.

APPLICATIONS MUST BE SUBMITTED ON WORKDAY.

In place of a Cover Letter, please submit a document with answers to the following questions:

- Have you ever participated in Residence Council?
- Tell us about yourself (150 words max).
- What are some event/programming ideas you think would be successful in Residences? (200 words max)

Hiring Unit:

- Student Housing and Hospitality Services_

Job Content:

- Supports the Residence Life Manager at Macdonald Campus
- Help to plan, coordinate and attend Residence Welcome Week Events
- Prepare informative presentations during the Residence Life Facilitators Orientation regarding Residence Council functions.
- Promote participation in residence councils to all new residence students.
- Prepare all materials for Hall Committee Elections, including but not limited to promotional materials and ballots.
- Assist with the planning and coordination of Residence Hall Committee Orientation(s) in October and any subsequent orientation sessions throughout the academic year, including but not limited to Disorientation.
- Schedule and attend regular office hours and team meetings ongoing throughout the year (up to six office hours weekly must take place between 9 - 5PM. Remaining working hours may take place evenings and weekends).
- Weekly meeting with the Residence Life Facilitator Team and the Residence Life Advisor.
- Expected to support other portfolios by attending and facilitating Residence Life events (evenings/weekends may be required).
- Participate in Life Beyond Residence taking place in the winter semester
- Some Residence Life Facilitators will focus on specific portfolios (see below).

Period of Employment:
Immediate - April 30th, 2025

Additional Information

Communications Assistant Cs (Residence Life Facilitators) work to implement the following programs within McGill Residences at Macdonald Campus:
Residence Spirit
- Schedule, promote, and organize the calendar of Residence Spirit competitions.
- Organize judges, referees, and infrastructure for Residence Spirit competitions.
- Book space and equipment for events and competitions.
- Meet regularly with councils’ Spirit Representatives to keep them informed about the Residence Spirit calendar.
- Coordinate with Residence Life Managers, facilitation of events.

Community Engagement and Equity
- Offer residence students advice and resources to connect with community organizations (volunteering, activism, education, social justice).
- Facilitate meetings of the Community Engagement and Equity Committee (CEEC)
- Act as a resource person to the CEEC in their efforts to plan events and community build
- Act as a resource person to councils and Residence Life on matters related to equity and anti-oppression.

Academics and Learning in Residences
- Communicate with students to nominate faculty members to provide informational lectures within residence
- Communicate with Residence Staff to organize and promote lectures.
- Prepare spaces and refreshments for each lecture.
- Liaise with other RLFs Council members to increase engagement with residence councils.
- Help organize and implement academic advising in Residences

Wellness in Residences
- Liaise with McGill community members and community organizations around the implementation of health-oriented programming in residences alongside the Local Wellness Advisor (LWA)
- Help schedule, promote and organize events to promote both mental and physical wellness, self-care and the development of life skills.
- Communicate with internal and external groups to bring speakers, educators, and partners to residence to promote student wellness.

Sustainability & Environmental Residence Council
- Help coordinate IRC and Environmental Residence Council (ERC) elections
- Support ERC, Food Reps and Bike Reps throughout the year in office hours and at meetings
- Offer institutional memory re: sustainability initiatives
- Provide unbiased conflict resolution to the ERC
- Liaise with SHHS’ Food and Dining and Facilities Sustainability Coordinators to increase and maintain sustainable initiatives in Residences.

Other Qualifying Skills and/or Abilities

Applicants must be full-time McGill students in good standing throughout the 2024 - 2025 academic year
- Strong