Centralized Document Management

2 weeks ago

Winnipeg, Canada HEB Manitoba Full time

**Help us serve 93,000 of Manitoba’s healthcare professionals. We are HEB Manitoba, one of the largest pension and benefit plans in the province**

We are seeking a **Centralized Document Management (CDM) Technician **for a 1 year term to join our Centralized Document Management Unit.

Reporting to the Manager, Centralized Document Management, the CDM Technician will be responsible for processing all inbound and outbound mail, printing, scanning, indexing and archiving documents.

**Join us in making a difference in lives of others**:

- In your first month as the CDM Technician, you will:_
- Familiarize yourself with the organizational structure and business operations
- Understand the standard operating procedures and learn departmental workflows, policies and procedures
- Begin to develop relationships with internal stakeholders and establish yourself as a resource within the CDM Unit
- Become skilled in the use of our internal software, systems and office equipment
- Your responsibilities will increase to:_
- Accurately process all digital and physical mail
- Perform routine duties such as photocopying, scanning, indexing and archiving documents
- Ensure documents are processed in accordance with established procedures and standards
- Proactively problem-solve basic office equipment issues
- Ensure the mail room is fully stocked and re-order supplies as needed

**Qualifications for Your Success**:

- Experience & Education_
- Minimum of a Grade 12 diploma
- Experience working with general office equipment (i.e. scanner, printers, postage machine)
- Completion of a post-secondary degree or diploma in Business Administration or related field.
- Previous experience working within an office environment, mail room or document management setting is preferred
- *An equivalent combination of the above listed experience and/or education may be considered_
- Knowledge, Competencies & Skills_
- Team player with a positive attitude and strong work ethic
- Ability to effectively communicate in writing and verbally
- Proven ability to be highly detail oriented
- Adept at learning processes and software systems
- Effective problem solving skills
- Demonstrated track record with maintaining confidentiality when dealing with sensitive information
- Proficient with the Microsoft Office suite of programs
- Skilled at managing routine tasks on a daily basis
- Strong organizational skills with the ability to meet operational deadlines
- Familiarity with the pension and benefit administration fields would also be considered an asset
- **This position is required to work on-site**_

**Why join our team?**

The work you do will be challenging and rewarding. You will make a difference in our day-to-day operations and your initiative will be appreciated.

We offer:

- A compressed work week for your work/life balance
- Comprehensive compensation and benefits including a defined benefit pension plan
- Progressive and supportive work environment
- A comfortable, modern environment conveniently located in downtown Winnipeg with easy access to restaurants and other retail services
- **We thank all applicants for their interest, however, only those being considered will be contacted.**_

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-11-08

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