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Financial & Data Specialist (Waste Management)
2 weeks ago
Financial & Data Specialist (Waste Management)
**Job Number**:1955
**Job Type**: Full-Time
**Location**: 1516 Glasgow St - Waste Operations Centre
**Number of Positions**:1
**Department**: Waterloo B (Waste Operations)
**Division**: Engineering and Environmental Services
**Hours of Work**: 35 hours per week. Monday - Friday 8:30 AM - 4:30 PM- Hybrid | 2 days per week in office (Tuesday and Thursday)
**Union**: CUPE 1883
**Grade**: CUPE 1883 Grade 012
**Salary Range**: $39.29 - $44.52 per hour**Posting Date**: November 14, 2024**About Us**
The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.
Dish with One Spoon Wampum:
- Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:
- Recognizing our shared humanity and land
- Taking only what we need
- Leaving some for others
- Keeping the dish clean
- This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.
**The Role**
- Provides expertise and support to management for functions including (but not limited to) financial processes, information management and reporting, and computer hardware and software. Acts as a technical resource to the team, and provides training to other staff. Looks for ways to use technology to automate processes and reports. Plays a key role in ensuring integrity of divisional data and systems to support management decision-making and operational planning. Administers divisional systems, such as the weigh-scale software system.
**Duties/Responsibilities**
- Assists management to create and maintain systems for divisional budget control and forecasting, and assists to prepare operating and capital budgets and year-end budget forecasts. Reviews and analyzes operating and capital expenditures and budget data, and investigates and resolves discrepancies. Creates related reports.
- Tracks, investigates, compiles data, and creates reports for management to use in decision-making, program planning, information sharing, and time and attendance management. Investigates and verifies data accuracy, and clarifies discrepancies. Maintains and generates regular and ad-hoc summary reports. With direction from management, determines key performance indicators for reporting. Determines best way to gather information and analyzes information integrity.
- Verifies data, generates and coordinates invoicing and payment information with Finance for invoicing of recyclable and landfill accounts (approximately $300K to $1M monthly). (from R01701)
- Works with Finance and program staff to resolve issues, and reconciles monthly invoices against activity data. Reconciles monthly contractor invoices, resolves, records, and ensures compliance with contract terms and conditions.
- Prepares and formats Committee and Council reports for management, as requested.
- Administers and maintains the weigh-scale software system, including customer files, license information, rate changes, and transaction edits prior to billing. Prepares billing files and generates monthly reports for invoicing and reconciling accounts. Investigates issues, makes corrections, and provides information/reports to management, contractors, and customers, as requested. Responds to customer inquiries regarding payments and accounts. Responds to on-demand scale operator issues. Reconciles monthly contractor invoices. Reviews daily balancing records and verifies bank deposits. Assists to maintain short-term suspension list for cash customers.
- Creates information reports and SOPs in response to staff inquiries and information/data requests.
- Coordinates development of divisional SOPs, ensuring consistency, access, relevant staff training, and communications. Creates online SOP training courses and registers staff.
- Administers and maintains the training registration and environmental management systems for the Division. Establishes and tracks training required to meet health and safety and other regulatory requirements. Maintains and ensures completeness/timeliness of documents related to emergency procedures and environmental compliance.
- Leads environmental management system program and operational procedures, and system reviews and investigations as requested to ensure efficiency and effectiveness. Investigates, develops, and recommends new/streamlined programs, procedures, processes, and systems. Coordinates implementation with divisional staff, co
