Building Services Coordinator

Employment Status: Regular Full-Time
- Pension - Dental Insurance - Disability Insurance - Life Insurance
- Weekdays

**Building Services Coordinator**

**Competition Number**:15978

**Primary Work Location**: 146 Dearborn Pl

**Posting Status**:Internal / External Job Posting

**Salary Range**: $71,889 - $89,859 (Band H)

**Number of Positions**: 1

**Employment Group**: Staff Association

**Job Status**:Regular, Full Time

**Posting Release Date**: February 20, 2025

**Hours of Work**: 35 hours / week

**Posting Closing Date**: March 13, 2025

**Why work with us**:
The City of Waterloo is a rewarding place to work. Each day, you will support and/or participate in the delivery of services that impact residents of this city, making it a great place to live, work and play for everyone.

Home to two world-class universities, a top-ranked college, a tech ecosystem, entrepreneurs and small businesses, there is a readiness to do things differently in Waterloo. Our vision is to be a leader in sustainability and to build a future-ready community for all. We are committed to workplace wellbeing and providing an inclusive, safe and enjoyable work environment.

For more information about the City of Waterloo’s **Strategic Plan, Vision, Values & Guiding Principles,**please click here**:City of Waterloo 2023-2026 Strategic Plan**.

**What we offer**:

- Supportive and caring organization that promotes respect, inclusivity, health, safety and wellness;
- Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey;
- Certification as a Living Wage Champion;
- Fulsome employer-paid benefits package (extended health and dental care), including paid sick days, long-term disability, life insurance, Employee and Family Assistance Program and Maternity/Parental Leave Top-Up;
- Defined Benefit Pension Plan (OMERS) eligibility for all employees;
- Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime;
- Substantial internal and external training and development opportunities;
- Opportunities to get involved and give back to the community;
- Employee-wide events, activities, site visits, BBQs, etc.;
- Complimentary FitPass for City of Waterloo employees and family members for leisure, swim, and fitness drop-in programs; and,
- So much more

**What you will do**:
Reporting to the Manager of Building Services & Corporate Security in the Facility Design & Management Services (FDMS) division, your primary responsibilities will include, but are not limited to the following:

- Coordinates and schedules all legislated inspections for City facilities and organizes recommendations/ corrective action work orders
- Logs electrical work orders in Electrical Safety Authority (ESA) Continuous Safety Service (CSS) portal and coordinates follow-up work/ re-inspections with ESA
- Coordinates and logs boiler and pressure vessel (BPV) inspections and changes in the Technical Standards & Safety Authority (TSSA) portal and coordinates follow-up work/ re-inspections with TSSA
- Ensures all TSSA licenses (i.e. elevators) are up to date and coordinates posting of licenses as required
- Coordinates cost gathering for inspections and projects, ensures billing is correct and documentation is accurate/ complete and processes purchase order requisitions/ invoice payments while keeping record
- Processes capital project(s) progress draws/ hold-backs and organizes change order documentation
- Coordinates new contract initiation, kick-off meetings and sets up new vendors in Peoplesoft Financials
- Provides cost analysis of maintenance items/ small projects for billing back to tenants/ other divisions
- Administration lead for Computerized Maintenance Management Software (CMMS) - Maximo
- Facilitates any changes in CMMS with Payroll, Asset Management, Maximo Team Lead (FDMS) and Maximo Specialist (IMTS) personnel for data integration and change management of items such as time reporting codes, asset management inventory input and new preventative maintenance schedules
- Communicates key process changes or new features in CMMS to staff
- Gathers and analyzes data from CMMS to develop, maintain and generate reports
- Acts as the lead/ key organizer of electronic file management for FDMS division
- Complete administrative tasks including training coordination, security incident report logging, health and safety tracking, lifting devices scheduling, staff event(s) coordination and other duties as assigned
- This position will also work with the Director of FDMS on key department initiatives, such as: health & safety program (e.g. tracking employee training, development of standard operating procedures/ policies, etc.), assist with onboard