Project Portfolio Specialist

**Marketing Statement**:
Join a company that has been a part of moving Metro Vancouver for over 35 years.

British Columbia Rapid Transit Company Ltd. (BCRTC) maintains and operates the Expo and Millennium SkyTrain Lines from our central facilities in south Burnaby. Our services connect downtown Vancouver to the cities of Burnaby, New Westminster, Coquitlam, Port Moody and Surrey. With the future expansion of both the Expo and Millennium Lines gathering pace, infrastructure renewal and new asset acquisition projects underway, this is an exciting time to join our team of over 1,200 dedicated employees, working on one of the longest fully-automated rapid transit systems in the world.

Our work encompasses roles such as administration, engineering, elevator and escalator maintenance, field operations, vehicle maintenance, and wayside (station and guideway) maintenance.

When you work for SkyTrain, not only will you help move Metro Vancouver, you will also have access to comprehensive benefits including paid vacation, medical benefits, transit passes, training and more. We are a proud equal opportunity employer, committed to a diverse and inclusive workforce.

Come explore what makes us one of BC’s Top Employers

**Responsibilities**:
PRIMARY PURPOSE

Provides senior level project portfolio expertise and creates a centralized visibility on the scheduling, resources, risks and constraints to prioritize, plan and coordinate the capital and major business projects in BCRTC.

KEY ACCOUNTABILITIES

Supports the Director, Capital and Major Business Projects and guides decision-makers in the review, reprioritization, and optimization of the portfolio, providing key information and data to support portfolio decisions and ensures the portfolio goals align with the business strategies and performance metrics. Creates, maintains and updates project portfolio reports and ensures the seamless integration and coordination across various departments across BCRTC, TransLink enterprise as well as external vendors.

Provides senior level portfolio management expertise in managing project schedules and optimize resource capacity and utilization. Creates and maintains a master portfolio schedule and an integrated master resource plan for all projects to support the project delivery, tracking key project milestones and deliverables. Shares updated schedules and resource plans with peers and stakeholders. Ensures that the master schedule and integrated resource plans are used effectively by project managers and delivery manager to optimize resource scheduling and deployment. Alerts management and senior management both within the division and external to the division of resourcing risks and issues.

Provides a centralized analysis on the risks, operations constrains and performance on all BCRTC projects. Supports and advises project managers and delivery managers to register, prioritize, monitor, proactively control and mitigate project risks and make adjustment on the project plans and schedules when necessary. Provides a central repository for the change requests and the ability to match available resources to evolving demand within the financial and operational constraints of individual projects.

Establishes the framework, policies, procedures, techniques and reporting mechanism of project portfolio and resource control for various multiple concurrent projects in the rail company. Creates an integrated solution, a unified view of project, program, and portfolio status to ensure all projects consistently adhere to business objectives. Develops training materials and delivers training on the use of project portfolio management process and tools.

Facilitates project portfolio review meetings. Ensures timely and consistent communication to stakeholders on progress, impacts, and changes associated with management of the portfolio. Prepares and presents comprehensive project portfolio reports to executives, management and portfolio stakeholders.

Supervises reporting staff, including selection, training, development, coaching, performance management and all other related people practices.

**Qualifications**:
EDUCATION AND EXPERIENCE:
The competencies of this position would be acquired through completion of University degree in Engineering, and/or Business. Requires five (5) years related experience working in project/portfolio management in a large enterprise environment.

OTHER REQUIREMENTS:
Solid knowledge of the principles, theories, concepts and practices of project management and project reporting.

Advanced analytical thinking and problem-solving skills, to resolve critical and high impact issues.

Advanced verbal and written communication skills.

Familiarity with industry standard change management techniques and strategies

Solid time management skills to balance and coordinate effort across multiple, concurrent activities.

Solid communication skills and interpersonal skills to build and maintain relationships with multip